FlexWhere

FlexWhere is a workspace management software solution designed to optimize office space utilization and facilitate flexible working arrangements. According to the vendor, it caters to companies of all sizes, ranging from small startups to large enterprises, and is utilized by various professions and industries, including corporate offices, government organizations, healthcare facilities, educational institutions, and technology companies.

Key Features

Desk Booking: According to the vendor, employees can easily reserve available desks in the office using the FlexWhere app or web interface. Real-time information on desk availability is provided to assist employees in finding and securing suitable workspaces.

Meeting Room Booking: FlexWhere allows users to reserve meeting rooms for team or client meetings. Real-time availability of meeting rooms is displayed, enabling convenient booking based on specific durations and purposes.

Workspace Availability: FlexWhere provides real-time information on the availability of workspaces, including desks, meeting rooms, and other facilities. Users can quickly check the status of workspaces through the app or web interface, ensuring they can find alternative options if necessary.

Analytics and Insights: FlexWhere collects data on workspace usage and offers analytics and insights. Facility managers and office administrators can access reports and statistics on workspace occupancy, utilization rates, and trends, empowering them to make informed decisions regarding space allocation and office layout optimization.

Mobile and Desktop Apps: FlexWhere offers user-friendly mobile and desktop applications for easy access and booking. The mobile app allows employees to reserve workspaces, check availability, and receive notifications, while the desktop app provides a convenient interface for desk and meeting room bookings.

Integration with Calendar and Email: FlexWhere seamlessly integrates with calendar and email systems such as Google Calendar and Outlook. Users can synchronize their calendars with FlexWhere to view their appointments and schedule workspace bookings accordingly. Integration with email systems enables users to receive notifications and reminders about their reservations.

Privacy: According to the vendor, FlexWhere prioritizes privacy and complies with the General Data Protection Regulation (GDPR). Personal data is not permanently stored, and the app does not request permissions for location, contacts, calendars, microphone, or camera access. The software links with the servers of the organization, working with existing personal data on the customer's computers.

Visitor Management: FlexWhere includes a visitor management feature to streamline the check-in process for guests. Visitors can register their arrival through the software, receive visitor badges, and obtain directions to their meeting location, enhancing security and improving the overall visitor experience.

Interactive Floor Plans: FlexWhere provides interactive floor plans of the office space, enabling employees to easily navigate and locate specific areas or resources they need. According to the vendor, this feature enhances efficiency and reduces confusion in the workplace.

Customizable Settings: FlexWhere allows organizations to customize the software settings according to their specific needs and preferences. Administrators can define access rights, set up notifications, and tailor the software to align with their workspace management policies, ensuring a personalized and efficient workspace management solution.