Greetly

The Greetly Visitor Management System is a solution designed to streamline the visitor check-in process for businesses of various sizes. According to the vendor, Greetly caters to professions and industries such as office administration, facility management, receptionists, security personnel, and co-working spaces. The product offers features that include visitor self-registration using kiosks or smartphones, real-time notifications to host employees, and a cloud-based visitor management logbook for storing check-in data.

Organizations can customize the interface and branding of Greetly to align with their own brand guidelines. Workflows can also be tailored to meet specific reception needs. According to the vendor, Greetly allows visitors to be preregistered within existing tools like Outlook or Google calendar, reducing check-in time and providing pre-appointment invitations. The system also captures electronic signatures on Non-Disclosure Agreements (NDAs) during the check-in process, with the option to securely store them in the cloud or on the organization's servers.

Greetly offers visitor handoff options, including escorting visitors to their host contact's location or providing detailed directions. The entry process includes various sign-in options such as registration apps and access tokens, with advanced systems potentially incorporating facial recognition or other methods of identity validation. Temporary access control credentials can be provided for visitors requiring access to secure locations during their stay.

According to the vendor, Greetly allows organizations to maintain brand consistency by customizing the interface and branding, showcasing the organization's logo, colors, and brand guidelines. The system aims to create a positive first impression on visitors and offers features that enhance office efficiency, including customizable workflows, fast host notifications, badge creation, compliance maintenance, and digital document capture. Preregistration forms and QR code scanning are also available to expedite the check-in process.

The vendor claims that Greetly prioritizes user privacy, data security, and GDPR compliance. The system allows different user roles to control access to visitor information, ensuring enhanced data security. Greetly provides a modern alternative to traditional guest logbooks, automating interaction records and check-in data for internal and external use. Reports can be generated to track visitor movements and interactions within the premises.