GroundLeader

GroundLeader is a software solution designed for grounds-maintenance contractors, landscaping companies, garden maintenance services, property management companies, and facilities management companies. It offers features to streamline administrative tasks such as quoting, scheduling, logging visits, and invoicing. GroundLeader also provides tools for safety and quality management, lone working, and profit analysis. The software is suitable for grounds-maintenance contractors of all sizes.

Key Features

Easy Invoicing: According to the vendor, GroundLeader allows users to produce invoices, statements, quotes, etc. and send them to clients via email or print them for posting. The software can itemize tax, such as U.K. VAT, if applicable, and track time to charge by hourly rate or fixed price.

Use Online, on Paper, or in the Mobile App: GroundLeader offers the option to log visits onsite using Android and Apple iOS apps, even offline. Users can also capture visit "evidence" like photos and signatures. Paper job-lists can be produced if preferred. The app helps manage lone working and allows staff to log safety/quality/environmental incident reports.

Lone Working: According to the vendor, GroundLeader provides automated alert phone calls and emails when lone workers fail to check in or start their shift on time. These alerts include details like the staff member's last known location, ensuring their safety.

Safety and Quality: GroundLeader displays site and task risks, safety control measures, specifications, and important notes on crews' job-lists. Staff can log near-miss or accident reports onsite using the app, and the software produces annual safety statistics. GroundLeader also claims to help with compliance to ISO 45001 or ISO 9001.

Timesheets: According to the vendor, staff can easily log their timesheets for each shift using the GroundLeader app. This feature includes start and finish times, length of breaks, and comments, making time tracking and payroll management more efficient.

Sign Up for Free: GroundLeader offers a free sign-up option on the lowest price tier, with no time limit on the free trial. Additionally, the vendor mentions that there may be introductory offers or discounts available to new users.

Customer Portal: GroundLeader provides a customer portal where clients can view and accept quotes, access overview schedules, and view visit "evidence," enhancing communication and collaboration between contractors and their customers.

Profit Analysis: According to the vendor, GroundLeader enables contractors to analyze the average time spent at each site, helping determine appropriate charges. It also allows for charging different rates for different types of work and applying discounts to individual customers or visits, potentially maximizing profitability.

Powerful, Versatile Scheduling Systems: GroundLeader offers a choice of scheduling methods, including appointment, auto-adjust, and days between, to handle different situations and tasks. The software assigns the correct priority to tasks as the season progresses and provides overview schedules for graphical projection and summary of progress. It can be accessed on any device with a browser.

Scalable: GroundLeader allows for the addition of as many users as needed at no extra charge. There is no limit on the number of customers, sites, tasks, etc., and the regions feature helps manage different areas separately.