HireTrack NX

HireTrack NX is a rental management software package specifically designed for the entertainment equipment rental and production management industry. It caters to medium to large organizations in this sector, including event production companies, sound and lighting rental companies, audio-visual rental companies, stage production companies, and rigging companies.

Key Features

Equipment Management: According to the vendor, HireTrack NX allows users to effectively track and manage rental equipment, including availability, scheduling, and returns. It offers flexible categorization and subcategorization of equipment, as well as easy addition of new items to the system. Users can also create equipment packages and suggestions for associated parts or spares.

Job Management: The vendor states that HireTrack NX empowers users to efficiently create and manage jobs, including quotes, invoices, and purchase orders. It provides comprehensive scheduling capabilities for crew and transport, while also offering a centralized repository for storing job-related information, such as documents and emails.

Availability Checking: According to the vendor, HireTrack NX provides real-time availability checking across all sites. Users can quickly identify conflicting rentals and ensure accurate equipment selection to optimize utilization and minimize subhires. The software streamlines equipment selection during the quote creation process.

Sub-hires (Cross-rentals): HireTrack NX enables users to efficiently allocate sub-hired equipment to stock or specific jobs. It offers robust tracking of sub-hire equipment movements and availability, as well as effective management of sub-hire costs and invoices.

Equipment Utilization and Stock Control: According to the vendor, HireTrack NX offers comprehensive monitoring of equipment usage and generates insightful reports on utilization. Users can easily track sub-hires, loans to other sites, and income generated by each item, aiming to optimize equipment utilization for increased profitability.

Quotation and Invoicing: HireTrack NX empowers users to generate professional and customizable quotes and invoices with ease. It provides extensive options for including equipment details, pricing, terms, and conditions in quotes and invoices. The software facilitates seamless conversion of quotes to invoices and efficient management of partial shipments, returns, and extensions.

Multi-Site and Multi-Warehouse Support: According to the vendor, HireTrack NX provides robust support for managing multiple sites, each with its own equipment and administrative functions. Users can effortlessly set up and manage multiple warehouses for separate stores or remote locations. The software also offers virtual warehouses for temporary equipment storage at events or exhibitions.

Security and User Permissions: HireTrack NX offers robust security features, allowing users to establish granular user permissions and control access to different areas of the software. Users can define roles and responsibilities for each individual, ensuring data security and privacy.

Customer Relationship Management (CRM): According to the vendor, HireTrack NX offers comprehensive customer relationship management capabilities. Users can efficiently manage customer information, including contact details, tax, and credit terms. The software supports maintaining multiple addresses for companies and individuals, as well as tracking customer interactions to ensure timely follow-ups.

Document Storage and Version Control: HireTrack NX provides robust features for storing job-related documents, such as specifications and CAD drawings. It offers reliable version control for documents and enables easy access and sharing within the job folder.