HOA Tracking Database Software

The HOA Tracking Database Software, developed by DB-Pros Inc, aims to streamline the management of homeowners associations (HOAs), condo associations, community associations, property managers, landlords, and other real estate property management operations. According to the vendor, this software is suitable for small to large HOAs, property management companies, and real estate management professionals. It caters to various professions and industries, including HOA managers, property managers, real estate management companies, condo associations, and community associations.

Key Features

Customizable Database: According to the vendor, the HOA Tracking Database Software provides a customizable database that allows users to maintain all HOA and property management information in a centralized system. The database offers easy search, sort, and filter functions for homeowner data, ensuring quick access to relevant information. The scalable and flexible design of the database accommodates organizations of different sizes.

Work Order Management: The software offers comprehensive work order management and reporting capabilities. Users can create, track, and manage work orders for maintenance and repairs. The system provides a convenient way to access work order history and status for reference and reporting purposes.

Communication Tools: The HOA Tracking Database Software includes various communication tools to facilitate effective interaction with homeowners, residents, tenants, and other stakeholders. Users can generate, print, and mail notifications, letters, and warning letters using customizable letter templates. Batch email functionality enables efficient communication with HOA members, and a library of form letters is available for easy distribution.

CC&R Management: The software aims to enable proper management and enforcement of CC&Rs (Covenants, Conditions, and Restrictions). Users can track CC&R violations from initial disposition through penalty phases, enhancing the ability to enforce CC&R policies and maintain a harmonious community.

Accounting and Billing: According to the vendor, the HOA Tracking Database Software offers robust accounting and billing features. Users can manage accounting, fines, dues, and payments for homeowners, utilizing bulk billing functions to streamline the process. The system supports setting up recurring monthly fees, rents, and dues, and automatically adds late fees. It also provides monitoring of account balances for appropriate follow-up and generates trend and billing history reports for simplified financial management activities.

Integration and Import: The software allows for the import of owner, resident, tenant, and billing information from various data sources, including QuickBooks, Quicken, and MS Excel. This integration and import functionality streamline data migration and ensure data accuracy.

Desktop or Cloud Hosting: The HOA Tracking Database Software provides flexibility in deployment options, allowing users to install it on their desktop or host it in the cloud. The system also offers mobile access options, enabling users to access it from any device.