Humly Desk Booking

Humly Desk Booking is a workplace management solution offered by Humly Solutions AB. According to the vendor, the product aims to streamline and optimize desk booking processes, allowing employees to easily find and reserve available desks. The solution caters to companies of all sizes, including small startups and large enterprises, and is used by various professions and industries such as corporate offices, co-working spaces, technology companies, financial institutions, and professional services firms.

Key Features

Flexible Desk Booking: According to the vendor, the product enables employees to conveniently book and manage workspaces, including desks, workstations, and hot desks. It provides a user-friendly interface for viewing availability, selecting desired desks, and making bookings for specific time periods. Additionally, the solution supports ad-hoc bookings to accommodate immediate workspace needs.

Intuitive Reservation System: The vendor claims that the product offers a straightforward and intuitive reservation system, allowing employees to schedule desk bookings in advance. Users can specify the date, time, and duration of their reservations, and the system provides a clear overview of available desks, along with their respective amenities or features.

Real-time Desk Availability: According to the vendor, the solution offers real-time visibility into desk availability, enabling employees to see which workspaces are currently occupied and which are available. The availability status is updated instantly as bookings are made or canceled, helping users easily identify and select suitable desks based on their preferences and requirements.

Customizable Desk Attributes: The vendor states that administrators have the ability to define and customize desk attributes such as location, size, equipment, or amenities. This empowers employees to filter and search for desks based on specific attributes or preferences. The system provides a comprehensive overview of desk details, including photos, descriptions, and additional information.

Automated Check-In and Check-Out: According to the vendor, the product simplifies the check-in and check-out process by automating employee registration upon arrival at their booked desk. Integrated sensors or mobile devices detect employee presence and automatically mark them as checked-in. Additionally, unoccupied desks are automatically released if employees do not check-in within a specified time frame, optimizing desk utilization.

Interactive Floor Plan: The vendor claims that the solution offers an interactive floor plan that displays the office layout, including the location and availability of desks. This feature allows employees to visualize the office space and select their preferred desks based on proximity to colleagues, departments, or amenities. Users can navigate the floor plan and make desk bookings directly from the visual representation.

Integration with Calendar Systems: According to the vendor, the product seamlessly integrates with popular calendar systems such as Microsoft Exchange or Google Workspace. Desk bookings are synchronized with employees' existing calendars, providing a centralized view of their schedule and desk reservations. Users can conveniently manage their desk bookings directly from their preferred calendar applications.

Reporting and Analytics: The vendor states that the solution offers comprehensive reporting and analytics capabilities to track desk utilization, occupancy rates, and booking patterns. Detailed insights and data visualizations are generated to help organizations optimize workspace allocation and make informed decisions. The system also provides customizable reports and dashboards to monitor and analyze desk usage trends over time.

Mobile App Access: According to the vendor, Humly Desk Booking provides a mobile app that allows employees to access the desk booking system on-the-go. The app offers the same functionalities as the web-based platform, ensuring a seamless experience across different devices. Users can easily check desk availability, make reservations, modify bookings, and access their upcoming reservations. This feature provides flexibility and convenience, particularly for employees who frequently work remotely or move between different office locations.

Amenity and Resource Booking: In addition to desk booking, the vendor claims that the product allows employees to reserve amenities and resources associated with the workspace. This includes meeting rooms, conference rooms, equipment, parking spaces, and more. Users can check the availability of these resources, book them in advance, and ensure they have everything they need for a productive workday. The system also provides notifications and reminders for upcoming bookings to help employees stay organized and maximize their use of reserved resources.