OfLex

OfLex is an application designed by Ordiges to optimize the management of low-value public procurement contracts. According to the vendor, it is specifically tailored for public sector organizations, government agencies, procurement departments, contract managers, and finance departments. With its comprehensive features, OfLex aims to streamline the handling of "3 quotes" contracts and provide organizations with a holistic view of their procurement activities.

Key Features

Création de la demande achat: According to the vendor, this feature allows the prescriber to encode purchase requests and inventory all purchase requests. It also computes the requests according to the classification to determine if they can be made without advertising.

Création du dossier achat: The vendor claims that this feature enables users to easily encode essential elements of the request such as amount, date, award criteria, budget item, and more. It also pre-populates standard data for future procedure documents and offers the option to integrate a validation circuit and/or the organization's own budget classification.

Rédaction des pièces techniques: The vendor states that this feature simplifies the drafting of measurements/inventories and allows for the export of estimated details that participating companies can complete.

Sélection des entreprises: According to the vendor, users can search for suppliers to consult by name, designation, or classification code using this feature. It also provides a scoring view for each registered company through supplier evaluation integration and offers possible integration of the Supplier Relationship Management (SRM) module.

Demandes de devis: The vendor claims that this feature automates the generation of invitation letters and mini-specifications using pre-encoded elements. It also facilitates the transmission of documents by email to selected companies directly from the application.

Enregistrement des offres de prix: According to the vendor, this feature allows users to enter offers, including the encoding of amounts, and directly import financial quotes into the application. It also compares prices using color codes and interactive diagrams.

Analyse des offres: The vendor states that this feature analyzes and evaluates offers, enabling ranking based on evaluation criteria. It generates analysis reports with diagrams for easy understanding.

Négociation simplifiée: According to the vendor, users can conduct multiple negotiation rounds with email communication from the application or by adding comments using this feature. It also allows for the encoding of new elements for a second analysis of offers.

Sélection de l'attributaire: The vendor claims that this feature facilitates decision-making by generating notification and rejection letters. It also offers the possibility of integrating an electronic signature tool and transmits decisions via email to different bidders directly from the application.