OurMeeting

OurMeeting is a digital meeting management solution that aims to streamline and enhance the efficiency of meetings. According to the vendor, it provides a platform for organizing and distributing meeting agendas, documents, and notes, as well as facilitating communication and collaboration among meeting participants. OurMeeting is designed to be suitable for organizations of all sizes, from small businesses to large enterprises. It is used by various professions and industries, including corporate businesses, government organizations, non-profit organizations, healthcare institutions, and educational institutions.

Key Features

User-friendly meeting app: OurMeeting offers an intuitive design that aims to provide a pleasant user experience. It includes features such as quick navigation within meeting bundles to enhance efficiency. According to the vendor, users can also make use of various annotation options, such as highlighting, adding text blocks, and sharing notes. The app is said to be stable and reliable, minimizing the occurrence of crashes and freezes.

Practical integration: OurMeeting is a cloud-based software-as-a-service solution that aims to provide flexibility and easy implementation. According to the vendor, it supports Mobile Device Management (MDM) and Mobile Application Management (MAM) solutions for mobile device management. It can seamlessly integrate with Document Management Systems (DMS) and other software, eliminating the need for costly consultancy processes. The implementation time is claimed to be short and straightforward.

Robust security: OurMeeting is ISO 27001-2013 certified for internal organization, data storage, and code, according to the vendor. It is said to meet the outsourcing requirements of the Dutch Central Bank. The platform aims to provide additional security through document encryption. Regular ethical hacker audits and third-party code reviews are reportedly conducted annually. For enhanced security, the vendor offers an optional on-premise installation.

Platform-independent: OurMeeting offers a native app for iOS, Windows, and Android devices, according to the vendor. It claims to be compatible with popular browsers such as Chrome, Internet Explorer, Safari, and Firefox. The solution is said to support MDM solutions like Blackberry, MobileIron, Citrix, and Airwatch, as well as MAM. This makes it suitable for various devices and operating systems.

Smart extensions: OurMeeting provides various smart extensions that aim to enhance its functionality. These include digital day folders for efficient management of appointments outside the organization, multimedia reporting for rich and interactive minutes, a correspondence module for effective management of incoming and outgoing mail, a board portal for direct access to relevant documents, a governance decision-making suite for structured decision-making, and a document library for centralized storage and access to important documents.

Built-in tasks and to-do list in the meeting app: OurMeeting's meeting app includes a built-in tasks module that allows the secretariat to create tasks for each meeting participant. According to the vendor, meeting participants can also create their own tasks, referred to as "to-dos." Tasks are visually represented with colors to indicate their status, such as open (green), overdue (red), or almost due (orange). The secretariat and the chairperson can monitor the status of tasks and confirm when a task is completed.

Always up-to-date decision book available: OurMeeting offers a decision book that aims to facilitate easy tracking of decisions made by a board, management, or any other body. According to the vendor, the decision book ensures that decisions are always accessible and up-to-date for all stakeholders. It can be accessed through the meeting app and provides a simple search function for quickly finding specific topics.

Archive accessible directly from the meeting app: With OurMeeting, users have constant access to the complete archive of meeting documents, including minutes from previous meetings. According to the vendor, the archive is readily accessible from the meeting app, eliminating the need for physical filing cabinets. A powerful search engine enables users to quickly find specific topics or documents within the archive.

Access to supporting documents through the document portal: OurMeeting offers a document portal where meeting participants can access supporting documents during and outside of meetings. The document portal allows for storage of various legal board documents, contracts, and other relevant files. According to the vendor, it ensures that participants have quick and easy access to the necessary documents during the decision-making process.

Smart integration with business software: OurMeeting aims to seamlessly integrate with existing business software, such as document management systems, ERP programs, and workflow tools. According to the vendor, this integration enables the import and export of documents between OurMeeting and other systems. It also claims that authorizations can be synchronized, ensuring that each meeting participant receives the appropriate information and retains their permissions.