PaperOffice

PaperOffice is a document management software developed by PaperOffice GmbH. According to the vendor, it aims to provide a comprehensive solution for organizing and managing digital and physical documents. The software is designed to cater to small to medium-sized businesses (SMBs) as well as larger enterprises. It is commonly used by professionals and industries such as accounting and finance, legal services, healthcare, education, and real estate.

Key Features

Document Scanning: According to the vendor, PaperOffice allows users to scan physical documents directly into the system using various scanning devices. The software offers customizable scanning settings and automated processing to streamline the digitization and organization process.

Document Indexing: PaperOffice provides robust indexing capabilities, allowing users to assign metadata and tags to documents for efficient searching and retrieval. The vendor states that users can define custom index fields and leverage OCR technology for automatic indexing of scanned documents.

Document Archiving: PaperOffice offers a secure and centralized repository for storing and archiving documents, eliminating the need for physical file cabinets. Users can create hierarchical folder structures and store documents in various file formats, as per the vendor's claims.

Document Retrieval: According to the vendor, PaperOffice offers powerful search capabilities that enable users to quickly locate and retrieve documents based on various criteria such as document name, metadata, tags, keywords, or full-text content. The software supports advanced search filters to further refine search results.

Workflow Automation: PaperOffice includes features for workflow automation, allowing users to define workflows with predefined steps, assign tasks and permissions, and receive automated notifications and reminders, according to the vendor.

Collaboration Tools: PaperOffice provides collaboration tools for document sharing, version control, and commenting, as per the vendor's claims. Users can control access permissions, track document versions, and add comments and annotations to documents.

Integration with Third-Party Applications: The vendor states that PaperOffice offers integration capabilities with popular productivity tools such as Microsoft Office, email clients, and cloud storage services. This allows seamless document editing, importing and managing emails, and accessing documents from anywhere.

Security and Access Control: PaperOffice prioritizes data security and offers robust access control features. Users can define user roles and permissions, encrypt stored documents, and track user actions and document history through audit trails and activity logs, according to the vendor.

Backup and Disaster Recovery: According to the vendor, PaperOffice includes features for automated backups and disaster recovery. Users can schedule regular backups, store backups in external devices or cloud storage, and restore the document database in case of system failure.