PlanetBids

PlanetBids is an eProcurement solution that aims to streamline the procurement process for public works, construction professionals, and procurement agents. This software provides a modular suite of solutions to automate and manage the bidding process for goods, services, and construction projects. It is designed to cater to the needs of procurement professionals, public works professionals, construction professionals, risk managers, and contract administrators in organizations of all sizes.

Key Features

Vendor Management: PlanetBids offers a configurable and intuitive registration process to ensure complete and unique vendor registrations. It includes real-time verification of provided information against third-party databases to prevent duplicate records. Vendors can register and maintain their profiles at no cost, and advanced search filters are available for identifying specific vendors and generating comprehensive reports.

Bid Management: PlanetBids enables procurement agents to issue, monitor, evaluate, and award formal and informal bids. It provides specialized support for handling construction and public works projects, setting it apart in the eProcurement industry. Vendors can securely search, view, and respond to bid opportunities online. The platform offers features such as automatic addendum notification, online Q&A management, and split/lump sum award capabilities.

Contract Management: PlanetBids allows contract administrators, procurement, and public works departments to efficiently maintain and retrieve up-to-date contract information. By storing contract details and history in one place, it eliminates the need for extensive document searches. The software offers features like task scheduling, automated emails, and dynamic graphs and charts to facilitate effective contract management. It can be deployed at both departmental and organizational levels.

Insurance Certificate Management: PlanetBids automates the management and retrieval of vendor or contractor insurance certificates. Users can easily add, edit, and maintain insurance certificates and related details. The software integrates with AM Best and supports the upload of ACORD certificates in PDF format. It also provides custom email notifications and generates reports based on vendor, insurance type, and status.

Business Certification / Prequalification Management: PlanetBids offers efficient management of certification programs and contractor prequalifications. Vendors can conveniently apply for and maintain online certifications and prequalifications. The software automates renewal notifications and performs random audits to ensure compliance with CADIR regulations. It also facilitates subcontracting opportunities.

Emergency Operations: PlanetBids assists organizations in managing and retrieving up-to-date vendor information during emergencies. It provides emergency categorizations and comprehensive vendor detail forms. Users can generate reports based on categories, sub-categories, and additional descriptions. The software also offers automatic vendor notification emails and a free mobile app for easy access.

Evaluation Management: PlanetBids enables buying officers and evaluation committees to conduct online evaluations of bids and proposals. It supports RFP and bid evaluations, technical qualifications checks, and proposal scoring. The software provides features such as document sharing, consensus scoring, and comprehensive reports and charts. Evaluation Management can be used as an add-on to the Bid Management module or as a standalone feature.

Bid Spec Library: PlanetBids grants access to a wide range of projects conducted by PlanetBids agencies. It facilitates the writing of bid specifications and finding partners for bidding events. Users can search, download bid documents, and view prospective bidder lists. The Bid Spec Library also helps identify projects with cooperative and piggy-backable language.