Overview
What is PMAPS?
PMAPS is a proposal management platform and is available as installed software or in a cloud-based version.
PMAPS wins over Qvidian, no question about it!
Don't Let the Price Tag Sway You...
Great efficiency-increasing tool
PMAPs WebPro: A RFP Coordinator's Lifesaver
Proposal Software that gets you to the point in a blink
Agile & adaptable
Great product, helpful employees!
PMAPS Review
An Easy and Productive Partnership...
A Novice's Opinion of PMAPS
Pricing
What is PMAPS?
PMAPS is a proposal management platform and is available as installed software or in a cloud-based version.
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- Premium Consulting/Integration Services
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What is PMAPS?
PMAPS Competitors
PMAPS Technical Details
Operating Systems | Unspecified |
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Mobile Application | No |
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(10)Community Insights
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PMAPS is a versatile tool that is widely used by proposal writers, salespeople, global writing teams, and the marketing department to manage and access proposal material. Salespeople benefit from PMAPS' ability to generate customized proposals with specific references and options. Global writing teams rely on PMAPS to store and track content, ensuring consistency in RFP submissions. The marketing department finds value in PMAPS as a repository for previous RFP Q&A. PMAPS also facilitates collaboration through its Assembly/Project Center feature, allowing easy sharing of commonly used documents. It serves as a knowledge base and project tracker for RFP coordinators and provides robust reporting capabilities to leadership. Furthermore, it aids sales support teams in content management and offers effective tracking of RFPs and content across the organization. Overall, PMAPS has proven to be a valuable tool in managing proposals and improving communication within organizations.
Powerful search tool: Several users have mentioned the powerful search tool in PMAPS, which has been helpful in quickly finding previously written information by searching keywords and filtering by categories.
Customizable options for displaying specific details: Many reviewers have praised the customizable options in PMAPS that allow them to show specific details like due dates and salesperson information. This feature has made it convenient for users to access key information at a glance.
Efficient editing of boilerplate documents: A number of users have found PMAPS efficient in editing boilerplate documents. They appreciate the ability to select and edit multiple documents at once, saving them time and effort.
Crashing Issues: Some users have experienced frequent crashes in PMAPS, causing them to stop using the feature for storing and sending assignments. There is uncertainty among users about whether this issue has been resolved in the current version.
Inconsistent Viewer Functionality: The Viewer feature in PMAPS seems to be inconsistent across users, with some experiencing malfunctioning Viewers every few weeks. This inconsistency has been a common complaint among users, who find it frustrating and disruptive to their workflow.
Lack of Responsive Customer Support: Users have expressed frustration with the customer support provided by PMAPS. Instead of being able to speak with a live person when they need assistance, they are required to leave a message and wait for someone to call them back. This lack of immediate support has been a source of dissatisfaction for some users.
Attribute Ratings
Reviews
(1-7 of 7)PMAPS wins over Qvidian, no question about it!
- Having used two competing proposal management systems, I can honestly say that PMAPS wins hands down. We have streamlined the management of content so that we are always providing the most current, accurate responses to every RFP question our clients and prospects send to us.
- Adding new content to PMAPS is a breeze! With a minimum of clicks, you can upload new responses directly into the database so that your proposal team members are continually reinventing the same responses.
- With a continually growing proposal team, the ease with which new users can quickly learn how to use PMAPS is a huge plus. I don't have to devote tons of time training new users. It's a very intuitive interface.
- No matter the format of the proposal (Word, Excel, web submission), PMAPS works with me to make responding *almost* enjoyable
- My PMAPS client services manager keeps track of our requests for enhancements and before I know it, they're incorporated into the next release.
- For instance, responding to Excel questionnaires that use multiple worksheets requires a little bit of maneuvering to ensure all worksheet tabs are complete. I sent my client services manager a question, to make sure I wasn't overlooking an easier way to do it, and she added our request for improved functionality to their enhancements roadmap
Don't Let the Price Tag Sway You...
- Preview of the Question and Answer
- Ability to categorize by main topic and sub-topic
- It would be nice to be able to filter out categories even further than main topic/sub-topic
- partial keyword search
- More refined search ability
PMAPs WebPro: A RFP Coordinator's Lifesaver
- PMAPS allows me to store the questions and answers from RFPs, ensuring that if a similar question is asked on a future RFP, I save time because I'm able to quickly pull up the answer from the PMAPS database.
- I love the cloud! In a few steps, I can upload the Excel or Word questionnaire and then select both the question and answer and voila...I've just created a new record!
- The program is extremely user friendly. Using key words to search for an answer is that much easier when I can use various filters.
- The database allows me to quickly locate answers for questions I'm asked by other departments.
- I can use PMAPS to keep track of the RFPs I've worked on, their titles, the products offered, the sales persons involved and a host of other helpful information. This also makes it so much easier to run reports.
- There are times when I'm having a problem and I call the general line and have to leave a message and then wait for someone to call me back. I'd like to be able to speak with a live person every time.
- I'd like to see the program handle Excel documents with the ease that it handles a Word document.
Proposal Software that gets you to the point in a blink
- The Keyword Search feature keeps me from remembering "What category did I put that response in?". Typing in one or two words or the full sentence really helps me to quickly track down the response I am looking to use. Extremely helpful and gets me to the data in a blink.
- The insert option gives you several ways to get the content you found into your response. I absolutely love the fact the I can select part of a record and copy and paste it into my document. This allows great flexibility in creating a custom response while using a strong foundation.
- I use main dashboard page as my project tracker. Everything that I work on that pulls content from company, product, support, and implementation categories, get's listed here. I have one source that stores all my approved content and I don't worry if the text is still valid, the expiration date feature lets me know when to have my content re-approved.
- Tracking the response feature is a huge time-saver. When you add a new answer to the system, you can identify which proposal the answer was used in, which helps me to find past proposal documents that use a similar line of questioning quicker, enabling me to re-purpose content, quicker, enabling me to finish my response quicker.
- Inserting new content is time consuming. Adding one question and response is not, but when you have 20 new responses to add, and adding each one individually takes too much of my time.
PMAPS Review
- Stores database responses
- Keep track of who the subject matter expert was for a response
- Keeps responses in a organized manner
- This may already be a feature, but it was not one we used if it was - it would be great if it was an RFP builder as well
- Store RFP templates
An Easy and Productive Partnership...
- Control over user accounts - more specifically, permission and restriction levels. We have a diverse user base that has a need to access the application in different ways. The content organization structure we developed in conjunctions with our ability to set user and group-level permissions/restrictions, allows our administrators to effectively setup accounts that are specific to a user's role/need.
- The ability to Filter. We have over 10,000 database entries so our ability to navigate through a large amount of content is critically important. We tell our users, regardless of how you start your search, use filters. So much of the information our user's are looking for (regardless of their role) is specific to a Line of Business (medical products, Dental Products, etc.) or topical areas (Billing and Enrollment, Claims Processing, etc.) so by giving them the ability to filter out the information that is not applicable to their search, we get them to what they need much quicker.
- Apply attributes to each entry and having the ability to choose what those attributes are. Reporting is a critical component to the work we do. Having the ability to decide and alter the names of attribute fields is important and allows us more control/ownership of our content.
- Beyond some of the basic functionality of enhancement suggestions, the number one recommendation I can provide to PSI is for them to internalize subject matter experts who know RFPs, the specifics/current state of proposal development, and most importantly partner with their clients to truly understand the need that's out their. Often, we get the sense that the focus during our interactions with the vendor is for purposes to up-sell or advertise enahncements for purchase rather than listening to a clients concerns and/or needs.
A Novice's Opinion of PMAPS
- I love that PMAPS allows you to see right away how many proposals you have and displays when they are due and who the primary proposal writers are.
- Another great strength is that PMAPS allows you to assign employees to proposals and lets you choose due dates throughout the process.
- I love the way it opens up communication. As a proposal writer, you know which rep and other key people you will be working with. I shows everyone involved who is on the team and everyone's responsibilities for each unique proposal.
- The fact that PMAPs hold a ton of information is great. It can be hard at times to sort through it all so I will the sorting could be done a bit differently so that information will be a bit easier to find.
- While the layout is simple enough, I believe it needs to be updated in design and also speed.