PortfolioBay

PortfolioBay is a hybrid property management solution designed to streamline the management of rental properties. It caters to landlords of all sizes, from individual investors to those with large portfolios. This versatile platform is utilized by various professionals and industries, including individual landlords, real estate investors, property owners, rental property managers, and residential property managers.

Key Features

Online Rent Payment: According to the vendor, PortfolioBay offers a seamless online platform for rent payment. Tenants can register, connect their bank accounts, and make payments within minutes. The system provides instant verification for all US bank accounts, and payments are directly deposited into the landlord's bank account.

Integrated Accounting: The vendor claims that PortfolioBay simplifies financial management by connecting bank or credit card accounts for automatic transaction tracking. It offers unlimited storage for digital receipts and utilizes AI-powered receipt scanning to categorize and track expenses. The platform allows users to track income and expenses, including depreciation expenses, and visualize them with sunburst charts.

Streamlined Turnover: PortfolioBay enables users to manage leads from multiple listing sites in one dashboard. The vendor says that pre-screening questionnaires can be automated to prioritize qualified leads and streamline the vacant unit turnover process. The platform also offers automated showing scheduling, rescheduling, cancellation, reminders, and confirmations for both individual and group showings.

Showing Scheduler: According to the vendor, PortfolioBay allows landlords to set their availability and let renters select their preferred showing times. The platform minimizes communication overhead with automated scheduling and reminders, and offers both individual and group showing options to reduce no-show appointments.

Receipt Scanner: PortfolioBay includes a mobile document scanner for capturing paper receipts. The vendor claims that AI-powered image processing automatically crops and enhances the scanned receipts. Users can securely store and organize digital receipts, making them easily searchable for retrieval. The system ensures compliance with IRS bookkeeping standards.

Document eSign: According to the vendor, PortfolioBay enables users to sign any PDF document online. The workflow mirrors the traditional document signing process, and the platform supports multiple signatures with individual review and acceptance. The vendor emphasizes the security and tamper-proof nature of digital signatures, as well as the ability to verify document authenticity and integrity.

Automatic Late Fee: The vendor states that PortfolioBay provides immediate feedback on lease compliance and sends automated reminders before the end of the grace period. The charge amount for late fees is determined based on the user's late fee policy, with flexibility to adjust in certain situations. The feature aims to encourage timely rent payment and reduce late payments.

Financial Tracker: PortfolioBay offers real-time tracking of key financial metrics for property performance evaluation. According to the vendor, the platform provides automated cap rate tracking and portfolio insights for a comprehensive view of the user's financial picture. Real-time feedback on portfolio performance is provided to support informed decision-making for better investment outcomes.

Assistant Account: PortfolioBay allows users to delegate tasks to assistants for efficient property management. The vendor emphasizes the complete access control with fine-tuned permissions, ensuring privacy protection for sensitive financial and personal information. The onboarding process for assistants is designed to be easy, making it an efficient management solution for large rental portfolios.

Remote Management: According to the vendor, PortfolioBay offers on-demand delegation of showing and repair coordination tasks, providing maximum flexibility for self-managing landlords. The platform aims to be a cost-efficient management solution without expensive management fees, allowing users to enjoy real lifestyle freedom with selective task delegation.