Propared

Propared is a production planning software designed to streamline the operations of arts and events organizations. This software solution caters to businesses of various sizes, including small to large-sized companies in the Theatre & Performance, Digital Events, Performing Arts Centers, Education, and Executive Corporate Events industries. According to the vendor, Propared provides a centralized platform for managing calendars, production books, notes and reports, crew management, requirements and inventory, and project templates, empowering professionals in these fields to efficiently plan and execute their projects.

Key Features

Calendars: According to the vendor, Propared allows users to build customized calendars and schedules effortlessly using a single source of truth. Users can color code projects, filter by specific criteria, and sub-divide calendars by Venue or Show. The vendor claims that all calendars automatically update in real-time as changes are made.

Production Books: The vendor states that Propared enables users to easily share schedules, calendars, and files both internally and externally via user-friendly webpages. Accessible on mobile devices, production books stay up to date with the latest changes. Users can create season calendars, individual itineraries, call sheets, and more. The vendor claims that users can email production books and automatically highlight any modifications.

Notes and Reports: According to the vendor, Propared allows users to add notes to any event or project, facilitating collaboration and communication. Users can tag notes with relevant departments, assign due dates, and track the status of each note. The vendor states that users can filter notes by department and mark them as completed to stay organized and ensure tasks are completed on time.

Crew Management and Labor Booking: The vendor claims that Propared efficiently manages crew members and labor bookings. Users can set default hourly or flat fee rates for crew positions, add crew needs to each event, and generate auto-generated labor estimates. The vendor states that users can easily book crew members and monitor scheduled hours. Personalized schedules can be sent to crew members via auto-updating URLs.

Requirements and Inventory Management: Propared's inventory management feature allows users to seamlessly track physical objects and requirements. Users can create items and collections, check availability, and estimate costs. The vendor claims that users can allocate items and track their usage, generate pull lists, and send rental quote requests effortlessly.

Project Templates: According to the vendor, Propared provides access to a library of downloadable templates for specific types of shows and events. Users can use these templates as a starting point or for inspiration when creating their own projects. The templates include milestones, deadlines, and schedule information to streamline the planning process.