RecFind

RecFind is a comprehensive solution for managing electronic and physical records throughout their lifecycle. It caters to organizations of all sizes, including small businesses, medium-sized enterprises, and large corporations. RecFind is utilized by various industries, including government agencies, legal firms, healthcare organizations, financial institutions, and educational institutions.

Key Features

Document Management: RecFind offers a centralized repository for storing and organizing electronic documents. According to the vendor, it provides version control to track document revisions and ensure access to the latest version. Efficient search and retrieval are facilitated through metadata management. The system also includes document security and access controls to protect sensitive information.

Records Management: RecFind automates records classification and retention schedules to ensure compliance with regulatory requirements. The entire records lifecycle, including creation, capture, storage, retrieval, and disposal, is covered. The system provides an audit trail and version history for tracking and accountability. It also integrates with physical records management for a unified approach.

Email Management: RecFind enables the capture and archiving of emails as corporate records. It integrates with popular email platforms like Microsoft Outlook and GroupWise. The system offers automated email classification and tagging based on predefined rules. Users can easily search and retrieve emails for quick access to relevant information.

Workflow Management: RecFind allows users to design and automate business processes and workflows. It streamlines approval processes and eliminates manual tasks. Task assignment and tracking features ensure accountability and timely completion. The system can also be integrated with other systems for seamless information flow.

Knowledge Management: RecFind helps capture, organize, and share organizational knowledge. It provides a centralized knowledge repository for easy access and collaboration. Users can perform knowledge base search and retrieval for quick information discovery. Additionally, RecFind offers knowledge sharing and collaboration tools to facilitate knowledge exchange within the organization.

Document Imaging and Scanning: RecFind enables the scanning and digitization of paper documents for electronic storage and retrieval. It includes OCR (Optical Character Recognition) functionality for converting scanned documents into searchable text. The system also provides image enhancement and correction features to improve readability. Integration with document management and records management ensures a complete document lifecycle solution.

Integration and APIs: RecFind offers open APIs for seamless integration with other business applications. It can be easily integrated with ERP, CRM, and other systems to streamline information flow. The system also provides data import and export capabilities for easy migration of existing data. Customizable interfaces and workflows allow businesses to tailor RecFind to their specific requirements.

Security and Access Controls: RecFind ensures data security and privacy with role-based access controls. It provides user authentication and authorization for secure access to information. The system generates audit trails and activity logs to monitor and track user actions. Encryption and data protection measures are implemented to safeguard sensitive information.

Reporting and Analytics: RecFind offers predefined and customizable reports for monitoring and analyzing information. It provides dashboards and visualizations for data-driven insights. Compliance reporting features enable organizations to demonstrate adherence to regulatory requirements. Trend analysis and performance metrics support informed decision-making.

Barcode Readers: RecFind supports wedge barcode readers for inventory and tracking purposes.