Risk Management System

The Risk Management System by HealthSafe is a solution designed to assist organizations in effectively managing their health and safety obligations for visitors, contractors, and employees. This system is suitable for businesses of varying sizes across Australasia, including government, education, healthcare, corporate, small and medium enterprises, transport and logistics, manufacturing, and the food industry. It caters to a diverse range of professionals and industries, including health and safety professionals, facility managers, risk managers, compliance officers, and operations managers.

Key Features

Custom-branded self-check-in kiosks: The system offers self-check-in kiosks that can be customized with the organization's branding, providing a professional and tailored experience for visitors and contractors. These user-friendly kiosks streamline the check-in process, allowing for efficient self-check-in without the need for staff.

Contactless sign-in: Visitors and contractors can securely sign-in and out using QR codes, eliminating the need for physical contact. QR codes can be conveniently displayed at entrance or exit points, enabling contactless sign-in from their mobile devices. This feature enhances the sign-in process, particularly in areas with limited power, WiFi, or mobile data connectivity.

Health and safety due diligence: The system ensures compliance with health and safety requirements and company policies by providing site-specific information for visitors and contractors. This includes details such as evacuation plans, hazard identification processes, and hazard registers. Administrators can also create custom messages to communicate specific instructions or information.

Print visitor labels on sign-in: Enhancing security measures, the system captures visitors' photographs and prints identification badges during the sign-in process. These badges can be easily and quickly printed using a label printer, streamlining the check-in process and ensuring efficient security protocols.

Maintain a precise log of activities: The system records and stores detailed information about individuals who have signed in at the site, including timestamps. This comprehensive log of activities facilitates compliance and auditing procedures.

Visitor activity monitoring: The system tracks entry and exit times of visitors, enabling the monitoring of visitor traffic and ensuring proper departure from the facility. Real-time visibility of visitor presence helps maintain site security.

Visitor notification: The system automatically sends email and SMS notifications to designated staff members upon visitor arrival, streamlining the check-in process and promptly notifying staff members of visitor arrivals.

Emergency management: During emergencies, the system enables administrators to generate a list of all visitors currently in the facility. Additionally, visitors can communicate their safety status through SMS communication, ensuring real-time accountability.

Seamless staff sign-in: The system provides staff with a convenient sign-in and out solution, including custom branded kiosk sign-in, contactless sign-in, and integration with access control providers. Real-time visibility of staff on-site enhances overall staff management.

Contractor verification: The system requires contractors to complete a simple first-time registration procedure and set up a pin code for sign-in. It validates contractor pre-qualifications, insurance, induction, and contract details, ensuring compliance with business health and safety requirements before granting access to the site.