ShareDocs Enterpriser

ShareDocs Enterpriser is a document management solution offered by Hridayam Soft Solutions Pvt. Ltd. According to the vendor, the product aims to help organizations efficiently organize and manage their official documents, while also providing workflow automation features to streamline business processes. ShareDocs Enterpriser is said to cater to companies of all sizes, including small businesses and large enterprises. It is particularly relevant for professionals and industries in the finance, banking, non-banking financial institutions (NBFCs), asset reconstruction companies (ARCs), and credit societies sectors.

Key Features

Document Storage: ShareDocs Enterpriser provides a secure and centralized repository for storing all types of documents. According to the vendor, users can store documents on a file server or on the cloud in a multi-tier folder structure. Access restrictions can be set on folders to ensure document security.

Robust Search: ShareDocs Enterpriser offers a search feature that allows users to locate documents based on keywords, metadata fields, and content. According to the vendor, the system utilizes Elasticsearch for efficient full-text search capabilities.

Document Sharing: ShareDocs Enterpriser enables document sharing between users within the system. Documents can be shared as attachments or links, and users can set an expiry date for shared documents, according to the vendor.

Electronic Workflows: ShareDocs Enterpriser allows users to create and customize workflows to streamline document-related processes. Workflows can be designed with graphical flowcharts and include multi-level approval for multiple departments, units, and locations, according to the vendor.

Automated Data Entry: ShareDocs Enterpriser automates the data entry process, reducing the need for manual data input. According to the vendor, this feature helps in quicker retrieval of documents and improves overall efficiency.

Document Sets: ShareDocs Enterpriser offers the ability to sync master data of accounts with relevant documents. According to the vendor, it helps in mapping documents submitted by customers with the list of required documents, facilitating identification of missing documents.

Report of Missing Documents: ShareDocs Enterpriser generates reports to identify missing documents and track compliance. The vendor states that this feature helps organizations ensure that all required documents are present and accounted for.

OCR/Full-text Search: ShareDocs Enterpriser supports OCR (Optical Character Recognition) to extract text from scanned documents. According to the vendor, this enables full-text search capabilities, making it easier to locate specific information within documents.

Integration with Scanning Solutions: ShareDocs Enterpriser can integrate with scanning solutions to streamline the document management process. Scanned documents can be automatically categorized, uploaded, and indexed in the system, according to the vendor.