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Textstor has proven to be a valuable tool for users, providing industry-standard security procedures to safeguard documents and ensuring …
Overview
What is Textstor?
Textstor is a document management, form capture, and data extraction software provided by CMS Software Ltd. It is designed to streamline business processes and is targeted at small to large enterprises in various industries and professions, including car and commercial automotive businesses, NHS and...
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- Tech Details
What is Textstor?
Textstor is a document management, form capture, and data extraction software provided by CMS Software Ltd. It is designed to streamline business processes and is targeted at small to large enterprises in various industries and professions, including car and commercial automotive businesses, NHS and private healthcare organizations, banking and financial institutions, local councils, and manufacturing companies.
Key Features
Purchase Invoice Authorisation (PIA): According to the vendor, Textstor streamlines the authorisation process for purchase invoices, enabling faster payment to suppliers. It eliminates the hassle of lost or damaged paper invoices and provides a complete audit trail for invoice history.
Electronic Document Distribution (EDD): The vendor claims that Textstor allows for the electronic distribution of customer statements and supplier remittances, reducing postage charges, printing costs, and labour costs. It also offers the ability to attach additional documents to emails, improving efficiency in credit control and accounts departments.
Anita: Textstor includes Windows terminal emulation software called Anita, which the vendor states can enhance text-based applications on platforms like UNIX, Linux, and IBM mainframe. Anita supports a wide range of terminal emulations and provides a graphical interface along with features such as mouse and color display.
Installation & Training: According to the vendor, Textstor offers comprehensive installation and training services tailored to specific requirements. Their expert team scopes the work required for seamless integration with existing applications, provides hardware requirements and configuration guidance, and delivers customized training programs.
Scanners: Textstor offers a wide range of document scanners from reputable brands like Canon, Fujitsu, Brother, Panasonic, and Kodak. The vendor claims their experts can assist in selecting the right scanner for specific needs, ensuring high-volume scanning with accuracy and speed. Textstor supports scanning various document sizes and types.
Formstorm: According to the vendor, Formstorm is form processing software included in Textstor that efficiently extracts data from various form types. It utilizes OCR, ICR, and IWR technologies to deliver accuracy and functionality at a cost-effective price. Formstorm also supports customization and seamless integration with third-party systems.
Terminal Emulator: Textstor's terminal emulator enables interconnectivity and integration of disparate applications and operating systems. According to the vendor, it supports Windows emulation software for UNIX, Linux, and IBM mainframe platforms, providing a graphical interface with features like mouse and color display. It is compatible with various workstations and supports SSH applications.
Sophos XGS Firewall: The vendor claims that Sophos XGS Firewall provides network security for small businesses to large enterprises. It includes features such as intrusion detection and prevention, anti-virus, anti-spam, virtual private networking, and content filtering. According to the vendor, it offers 24/7 protection against security risks and threats, with constant monitoring and regular updates.
Document Scanning and Data Capture: Textstor offers comprehensive document scanning and data capture services. According to the vendor, it can scan A4, A3, and large format documents in color or black and white, providing accurate data capture using OCR, ICR, and OMR technologies. Their services support both back file and ongoing scanning, as well as manual form capture.
Textstor Features
- Supported: Archiving & Retention
- Supported: Collaboration Tools
- Supported: Document Classification
- Supported: Document Generation
- Supported: Optical Character Recognition
- Supported: Version Control
Textstor Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Windows |
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Textstor has proven to be a valuable tool for users, providing industry-standard security procedures to safeguard documents and ensuring their protection in a secure cloud environment. Users have found that the 256-bit AES encryption offers peace of mind when it comes to document security. This feature is particularly important in today's work-from-home environment, where file sharing and document review processes have become essential. Textstor facilitates these processes, making it easier for teams to securely share documents and collaborate remotely.
One of the key use cases of Textstor is its ability to serve as a single repository for authorized access to documents. Users appreciate having a centralized location where they can store and retrieve important files, reducing the need for paper usage and improving overall efficiency. In addition, Textstor offers a range of features that enhance productivity, including document assembly, indexing, archiving, fast access controls, permissions, document classification, optical character recognition, full-text search, and version control. These features make it easier for users to create work papers, projects, and large architectural documents, as well as quickly access and make changes to existing versions online.
Another use case that has been praised by users is Textstor's capability to generate automatic reports. This feature streamlines the process of storing and indexing archived documents for companies. By digitizing these documents and providing comprehensive search capabilities, Textstor reduces the reliance on physical storage space while ensuring easy retrieval whenever needed. The platform's ability to generate reports automatically saves time and effort by eliminating the need for manual compilation.
Overall, Textstor proves to be an effective solution for securely sharing documents with teams, providing a central repository for authorized access, and facilitating document management in remote work environments. Its robust features like document assembly, archiving, fast access controls, and automatic reporting enhance productivity and streamline document storage and retrieval processes. Whether it's creating work papers or managing company archives, Textstor offers a reliable solution that meets the needs of modern businesses.
Scalable and Customizable Platform: Users have found Textstor to be a scalable platform that can be easily adapted to their company's unique requirements. Several reviewers have mentioned this as a major advantage, making it suitable for businesses of all sizes.
Affordable Monthly Subscription Rates: The monthly subscription rates for Textstor were perceived as affordable by multiple users. This makes it a cost-effective solution for document management, especially since there are no upfront expenditures.
Convenient Cloud-Based Access: Reviewers appreciate Textstor's cloud-based nature, which allows them to access their documents from anywhere. This feature provides convenience and flexibility in managing and retrieving important files.
Limited capabilities: Some users have expressed that Textstor lacks certain functionalities compared to other document management programs, such as the inability to track document revisions or design unique procedures.
No mobile app: Several reviewers mentioned that the lack of a mobile app for Textstor is a drawback, as it restricts their ability to access documents on the go.
Difficulty with file retrieval: Users have reported occasional issues with retrieving specific files due to Textstor saving everything in a single repository, which can result in accidentally pulling files with similar or identical names.