Total Workflow Solution

The Total Workflow Solution, developed by Workflow By Design, LLC, is a software platform designed to streamline project management and administration for enterprise teams. According to the vendor, this solution automates the entire lifecycle of a project, from project request to final release, providing a centralized and efficient workflow solution. It is targeted at enterprise teams in various professions and industries, including private brand companies, creative and marketing teams, artwork production, retail, and consumer packaged goods (CPG) industries.

Key Features

Tracker: According to the vendor, the Tracker feature provides a centralized project tracking and management system that offers up-to-the-minute status updates on all projects. It captures vital project-specific information such as status, creative briefs, and relevant files. The feature also facilitates team communication and milestone tracking through its notes feature. Additionally, it enables component/SKU tracking for sub-components and unique data.

Approver: The Approver feature, as claimed by the vendor, offers a real-time approval process for projects, allowing location-independent review and feedback. It provides an always-current status display for each approver, ensuring efficient collaboration and speeding up project completion. The feature also provides a complete digital audit trail for each approval round, ensuring transparency and accountability.

File Sharer: The File Sharer feature, according to the vendor, allows unlimited file distribution along with detailed tracking and historical records. It eliminates restrictions on download size for large packages and provides an easy-to-use interface for uploading and sharing files. The feature also offers auditable and secure access to shared files through encrypted links, streamlining file sharing and reducing administrative burden.

Asset Finder: According to the vendor, the Asset Finder feature simplifies file repurposing by automatically creating alternative image formats for assets. It offers an easy asset search through category or keyword searches and includes a "shopping cart" feature for downloading multiple files at once. Integration with Tracker projects allows for better search results through metadata integration, ensuring consistency in catalogs and packaging.

Product Keeper: The Product Keeper feature, as claimed by the vendor, allows users to link key vendor information to products for easy reference. It provides a centralized platform to store and access consumer response information related to products and track QA testing schedules and results. By syncing data with corporate systems, it eliminates re-entry and errors, supporting expanding goals and centralizing product information.

Configurable Solution: The Total Workflow Solution, as stated by the vendor, is a highly configurable solution that can be tailored to fit individual needs and workflows. Users can create forms based on existing workflows and capture project-specific data. It also allows for the import of commonly used spreadsheets into the system, automating project initiation and collecting key project data and documents.

Access Controls: According to the vendor, the Total Workflow Solution provides access controls to ensure appropriate information access. Users can define and manage user roles and permissions, ensuring that only authorized individuals can access sensitive information and perform specific actions within the system.

Customized Reports: The Total Workflow Solution, according to the vendor, enables users to generate customized reports to track project status and results. These reports can be tailored to specific requirements and provide valuable insights into project performance, resource allocation, and overall productivity.

Integration Capabilities: According to the vendor, the Total Workflow Solution allows for seamless integration with other corporate systems. By syncing data with existing systems, it eliminates the need for re-entry and reduces the chances of errors. It ensures data consistency across different platforms and streamlines overall business processes.

User-Friendly Interface: The Total Workflow Solution, as claimed by the vendor, offers an intuitive and user-friendly interface, making it easy for users to navigate and utilize its features. With a clean and organized design, users can quickly find the information they need and perform tasks efficiently.