VisitorBay

VisitorBay is a visitor management system that aims to streamline the sign-in process and enhance office security for businesses of various sizes. According to the vendor, this software solution caters to a wide range of professions and industries, including offices, corporate buildings, government agencies, healthcare facilities, educational institutions, and event venues.

Key Features

Easy sign-in: According to the vendor, VisitorBay's visitor management software simplifies the sign-in process, making it user-friendly. Returning visitors are also remembered for express sign-in on subsequent visits.

View and sign office policies: VisitorBay allows you to require visitors to view and sign digital office documents, NDA's, or policies directly from your office sign-in device, aiming to ensure compliance and accountability.

Return visitor recognition: The vendor claims that VisitorBay recognizes returning visitors, pre-filling their information for a faster sign-in experience, potentially saving time for both visitors and reception staff.

Improve office security & evacuation procedures: The vendor states that the visitor management software allows you to know who is in your office at any given time, enhancing security and aiding in evacuation procedures during emergencies.

Print customized visitor badges: VisitorBay enables you to print customized visitor badges directly from your office sign-in device, providing a professional and secure identification for your guests. Optional wireless-enabled printers are available for added convenience.

Customized invitations and VIP pre-registration: According to the vendor, VisitorBay allows you to send pre-registration invite information to your visitors via email, including turn-by-turn directions to your office and any special instructions. This feature aims to ensure a smooth and personalized experience for your guests.

Visitor management system notifications: VisitorBay claims to instantly notify hosts when their visitors arrive, ensuring prompt attention and efficient communication. Visitors are also welcomed and provided with important office information via email. Employees can notify guests if they are running on time or running late with single-touch contact options.

Visitor history: VisitorBay provides insights that allow you to easily access information on who is currently in your office or how many times someone has visited, potentially providing valuable data for visitor tracking and analysis.

Cloud-based visitor management system: According to the vendor, VisitorBay allows you to manage sign-in devices, visitors, and set up company branding and policies in the cloud, accessible from anywhere. This cloud-based solution offers flexibility and convenience for efficient visitor management.

Host notifications: VisitorBay automatically notifies hosts by text message and email when visitors arrive, allowing reception to focus more on greeting guests. It also provides staff with quick communication options to reach visitors when needed, ensuring smooth coordination.