BidPlanroom

BidPlanroom is a construction bid management software designed specifically for commercial construction contractors. According to the vendor, BidPlanroom aims to streamline the bidding process and enhance collaboration between general contractors and subcontractors. This software is intended for businesses of all sizes operating in the general contracting and subcontracting industries.

Key Features

Unlimited Plan Storage: According to the vendor, BidPlanroom offers General Contractors unlimited plan storage for every project. This feature allows for easy uploading and management of plans within the plan room, which is integrated with Citrix® ShareFile technology for secure document storage.

Invitations To Bid (ITBs): General Contractors can send company-branded ITBs to invite subcontractors to projects, as per the vendor. Multiple options are available for creating project invitation lists, including the ability to import past project lists or use filtering options to select subcontractors. ITBs include bid intention buttons, project information, and custom instructions.

BidTracker (Project Bid List): The bid tracker feature of BidPlanroom allows General Contractors to organize project bidders, statistics, and notes, according to the vendor. It provides a comprehensive view of bidders, non-bidders, and received bids in one screen. General Contractors can also track if and when invitees have viewed plans and declared bid intentions, as well as enter notes and mark bid intentions for unresponsive subcontractors.

Correspondence (Project-Level Announcements): BidPlanroom offers correspondence tools that enable General Contractors to quickly communicate project updates and changes, as per the vendor. This feature ensures that subcontractors are informed about addenda, bid date changes, and other important information. General Contractors can send correspondence to everyone or specific trades/groups within a project, excluding subcontractors who are not bidding.

Prequalification (Risk Assessment): According to the vendor, BidPlanroom provides powerful prequalification tools to help General Contractors qualify bidders effectively. General Contractors can create custom forms with reusable questions for project-level qualification, approve or deny submissions, and rate submissions. They can also access recent and historical bidder submissions from other projects for a comprehensive risk assessment.

Subcontractor Management: BidPlanroom offers a centralized place for General Contractors to manage subcontractors, as per the vendor. All employees have access to subcontractor data, allowing for easy categorization in custom trades and groups. General Contractors can update, add, or remove contacts as needed for efficient subcontractor management.

Employee Management: BidPlanroom allows for unlimited employee users with different permissions, according to the vendor. General Contractors can set permissions for each user based on their responsibilities, providing control over file management, project creation, invitation sending, and other functions.

Custom Trade Management: With BidPlanroom, General Contractors can organize subcontractors and projects based on CSI codes or custom trade categories, as per the vendor. This feature allows General Contractors to maintain their company's familiar organization structure without disruption when transitioning to BidPlanroom.