biosuite

biosuite is procurement and spend management software built for small and growing biotech companies. It connects contracts, purchase orders, approvals and invoices into one view, showing contract value, committed spend, invoiced spend and remaining value before that full picture appears through invoices in the accounting system.

Biotech teams typically start their external spend with a CRO agreement, CDMO agreement, consulting SOW or lab-service contract. biosuite can extract relevant financial data from these agreements using AI-assisted contract reading and then connect contract value, payment schedules, amendments and change orders with the POs and invoices that follow. Standalone POs are also supported.

Structured PO creation and approval workflows route purchase orders based on approval limits, with temporary leave delegation on the Professional plan and above. Invoice matching suggests the most likely PO for each invoice, and the user confirms the match before it is linked and routed to the responsible owner for receipt confirmation. On the Advanced plan, 3-way matching across purchase orders, invoices and receipts adds a further layer of financial control.

Budget owners and operational teams can access their relevant POs, invoices and financial information directly, without going through finance or logging into an ERP system. Spend can be viewed by contract, programme, department and vendor, and structured data can be exported to CSV or Excel. The Advanced plan also supports ERP-mapped export, where approved invoice data is formatted to match an existing accounting or ERP system's import specification.

biosuite supports multi-currency purchase orders and invoices, keeping records in the original currency while using FX rates for approval routing and roll-up reporting. Role-based access controls and a full audit trail track actions, approvals and changes across contracts, POs and invoices. Workspace data and document storage are EU-hosted, with encryption in transit and at rest, additional verification steps beyond a password, and external penetration testing by Aikido Security. Customer data is not used to train AI models, and contract files are deleted after AI extraction.

biosuite ApS offers a free Starter plan with no time limit. The platform works alongside existing ERP and accounting systems through structured data export.