Campus Cafe

Campus Cafe is a software solution designed to streamline administrative processes in colleges, universities, and career schools. It offers features and functionalities to support admissions, student management, faculty management, finance, financial aid, and alumni management. According to the vendor, Campus Cafe is suitable for both small and large educational institutions, catering to the needs of admissions offices, registrars, academic departments, financial aid offices, and higher education institutions.

Key Features

Admissions: According to the vendor, Campus Cafe manages all stages of the admissions process, including marketing, recruitment, and application processing. It offers customizable online forms for capturing leads and prospects, provides email templates and drip campaigns for outreach and follow-up, and integrates with third-party marketing systems like Hubspot, MailChimp, and Salesforce.

Recruitment: Campus Cafe allows for the distribution of leads to recruiters in real-time for timely follow-up. It offers activity management, including scheduling calls or interviews and attaching documents. The software enables multi-channel communication with prospects via call, email, and text, and integrates with third-party texting services like MessageMedia.

Application Management: Campus Cafe handles the entire application process, including online applications and document management. It tracks application status and manages missing documents, distributes decision letters, and schedules calls or interviews. The system also provides a customizable application form and integrates with third-party applications like Common Application.

Course Registration: Campus Cafe offers flexible online registration for traditional and asynchronous programs. It allows for course catalog management, including credit, clock, and continuing ed programs. The software supports self-registration for students with validators and online payment options, and provides room scheduling and class conflict checks.

Transcript: Campus Cafe provides customizable transcript templates for various types of degrees and programs. It allows for immediate access to updated academic performance reports, manages official transcript requests, and integrates with third-party services like Parchment. The system also provides data validation procedures for maintaining data integrity.

Self-Service Portals: Campus Cafe offers mobile-responsive portals for prospects, students, alumni, and faculty. These portals provide access to transcripts, grades, financial aid, billing information, and more. They enable online application submission, class registration, and bill payment, and integrate with third-party services like DocuSign and Authorize.NET.

Retention: Campus Cafe provides retention scoring and alerts for students at risk. It offers degree auditing and tracks student attendance and grades. The software helps administrators guide students' progress towards academic goals and generates reports for government audits and compliance.

Degree Audit: Campus Cafe helps students and advisors develop academic plans and forecast future course options. It reports course needs and creates alternative scenarios, forecasts instructor needs, and creates multiple course requirement groupings. The system provides a comprehensive view of students' academic progress.

Advising: Campus Cafe provides a central location for faculty and advisors to manage student academics. It offers academic audits, retention scores, transcripts, and SAP reports. The software helps with course registration and tracks student attendance, and supports communication with at-risk students.

Billing: Campus Cafe manages student billing and offers various billing options. It supports group billing, third-party billing, and fees, provides online billing statements and real-time payment status, and integrates with third-party payment systems like PayPal and Authorize.NET.