Carlabella

CarlaTravel, developed by Carlabella, is a web-based software platform designed to streamline and automate the management of travel expenses and business trips. This solution is suitable for companies of various sizes, ranging from small businesses to large enterprises. According to the vendor, CarlaTravel caters to a wide range of professions and industries, including corporate professionals, finance and accounting departments, human resources departments, travel and expense managers, and administrative personnel.

Key Features

Expense Reports Management: According to the vendor, CarlaTravel streamlines the entire lifecycle of expense reports, from request submission to validation and payment. This module offers intuitive and controlled expense entry with automatic application of expense limits. It also allows users to attach supporting documents to each expense item and automatically calculates recoverable VAT.

Budget Tracking: The Budget module enables companies to track travel and expense budgets based on chosen analytical criteria and time periods. According to the vendor, it provides a comprehensive view of budget commitments and actual expenses when coupled with other modules. Detailed tracking of commitments by analytical code and customizable budget alerts are also available.

Travel Requests and Cost Estimation: Employees can create and track travel requests using the Missions & Voyages module. It allows for estimating the expected cost of missions and integrates seamlessly with the Expense Reports module to provide a complete view of travel costs. Users can manage reservations through the company's travel service or directly with travel providers and associate advance payment requests with mission requests.

Invoice Management: CarlaTravel offers an Invoice module that automates the integration of electronic supplier invoices. Users can validate invoices before generating accounting entries and manage invoice attachments. The module also allows for the enrichment and analytical allocation of invoices. Invoice validation workflows can be centrally managed, and accounting entries can be exported to accounting and financial tools.

Public Sector Compliance: According to the vendor, CarlaTravel includes a module that ensures compliance with specific regulations for organizations in the public sector. This includes the calculation of daily allowances based on country-specific embassy rates. The module allows for the definition and application of per diem rates and automatically calculates daily allowances based on defined rules. Per diem data can be exported in a format compatible with third-party payroll systems.

Healthcare Industry Compliance: CarlaTravel offers a module that caters to the healthcare industry's specific regulations, such as the DMOS law. It allows for customizable entry fields for invitations and benefits provided to healthcare professionals. Mandatory entry of specific information required by law, such as RPPS codes and contact details, is also supported. Data on benefits provided to healthcare professionals can be exported in a format compatible with third-party payroll systems.