CaterSOFT Occasion

CaterSOFT Occasion is an online bookings management software designed for caterers, event planners, and venues. According to the vendor, this solution aims to streamline the process of handling and responding to customer inquiries, generating event proposals, managing deposits and staffing, systemizing workflow processes, and producing event contracts and job sheets. The software offers features such as:

Inbound enquiry management: Efficiently manage incoming event enquiries from customers by centralizing all inquiries in one system for easy access and organization. Keep track of customer details and preferences for personalized service.

Generate event proposals in few clicks: Create professional event proposals quickly and easily, customizing them with branding and personalized details. Save time by generating proposals with just a few clicks and impress clients with professional and visually appealing documents.

Multiple deposits, staffing, event planning: Manage multiple deposits for events, keep track of staffing requirements and assignments for each event, and plan and organize events with ease using built-in event planning tools. Ensure smooth execution of events with proper staffing and logistics.

Systemize your entire workflow: Automate and streamline your entire workflow process, generating event contracts and job sheets with minimal effort. Save time, reduce manual paperwork, and ensure accuracy and consistency in event documentation.

Built-in tasks and reminders: Stay organized and on top of tasks with built-in reminders, setting deadlines and follow-ups. Assign tasks to team members for better collaboration and accountability, ensuring important deadlines and tasks are never missed.

Multi-room availability calendars: Manage the availability of multiple rooms or spaces for events, easily viewing and updating room availability in a centralized calendar. Streamline the process of booking events across multiple rooms or spaces, avoiding double bookings and scheduling conflicts.

Day delegate conferences and big wedding events: Cater to day delegate conferences and large wedding events, handling their unique requirements and logistics. Ensure smooth coordination and execution of conferences and weddings, providing a seamless experience for clients and their guests.

In-house or 3rd party catering: Manage both in-house and third-party catering arrangements, easily coordinating with external caterers for specific events. Streamline the process of working with different catering providers, ensuring smooth collaboration and delivery of catering services.

Self-ordering customer portal: Provide customers with a convenient self-ordering portal, allowing them to place orders online without direct assistance. Streamline the ordering process, reduce manual input, and improve customer satisfaction with a user-friendly and efficient ordering system.

One-click production & delivery reports: Generate production and delivery reports with a single click, quickly accessing important information for production and delivery processes. Monitor and track progress and status of orders, streamlining reporting and improving efficiency.