Name: DigiTool
Author: Ex Libris

Communications Outsourcing

Help Desk

Web and Video Conferencing

Customer Support

Text Editors

Development

Business Intelligence (BI)

Collaboration

Desktop Publishing

Diagramming

Interactive Voice Response (IVR)

Meeting Management

Operational Analytics

Project Portfolio Management

Enterprise

Accounting

Blockchain Payments

Cryptocurrency Mining

Finance and Accounting

Applicant Tracking

Corporate Learning Management

Employer of Record (EOR)

HR Management

Payroll

Stock Option Plan Administration

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Archiving

Cloud Storage

Continuous Delivery

Data Fabric

Endpoint Encryption

Enterprise Backup

File Sync and Share

Firewall

Fraud Detection

IT Service Management (ITSM)

Infrastructure Capacity Planning

Integration Platform as a Service (iPaaS)

Network Operating Systems

Network Performance Monitoring

Network Traffic Analysis (NTA)

Network Virtualization

Phishing Detection and Response

Virtual Desktop Infrastructure (VDI)

Voice Recognition

Web Application Firewalls

Web Scraping

Zero Trust Security Solutions

Information Technology

A/B Testing

Ad Serving & Retargeting

Advertising Agency

All-in-One Marketing

Business Card Scanning

Content Management

Digital Experience Platforms (DXP)

Email Marketing

Graphics

Location Intelligence

Marketing Automation

Social Media Management

Survey & Forms Building

Translation

Web Analytics

Marketing

Professional Services Automation

Project Management

Professional Services

Customer Relationship Management (CRM)

Proposal

Sales

Operational Technology (OT) Security

Security

Auto Repair

Camp Management

HIPAA Compliance

Homeowner's Association (HOA) Management

Legal Research

Municipal

Trucking Software

Vertical-Specific

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DigiTool, offered by Ex Libris, is a digital asset management and preservation solution that aims to assist libraries of all sizes in preserving and showcasing their collection of assets in a simplified and collaborative manner. According to the vendor, DigiTool is widely used by libraries, academic institutions, research institutions, cultural heritage organizations, and museums for efficient management and preservation of their digital assets.

## Key Features

**Comprehensive Preservation and Risk Management**: According to the vendor, DigiTool is built in accordance with leading industry preservation standards such as OAIS, PREMIS, and METS, with the goal of ensuring the long-term preservation and accessibility of digital assets.

**Knowledge Base of Formats**: DigiTool offers a community-driven Format Library knowledge base that provides information about formats, applications, technical metadata extractors, and risks. This feature is designed to assist libraries in understanding and managing the various formats of their digital assets.

**Variety of Viewers**: DigiTool provides a range of out-of-the-box delivery viewers for different types of digital assets. The vendor states that it also allows for easy addition of new viewers, thereby increasing accessibility for users.

**Storage Neutrality**: DigiTool includes a built-in Storage Abstraction Layer that protects storage investments and leverages existing storage solutions. According to the vendor, this feature ensures flexibility and compatibility with different storage systems.

**Fast Time-to-Value**: The vendor claims that DigiTool comes with out-of-the-box configurations, pre-installed tools, and extensions, which enable quick implementation and immediate benefits. It is intended to reduce the time and effort required to start using the solution.

**Business-Logic-Driven Workflows**: DigiTool allows libraries to define their own rules and workflows to meet their specific business needs. According to the vendor, this feature provides flexible and advanced configuration options.

**Open Platform - Flexible, Customizable, and Extendable**: The vendor claims that DigiTool is a truly open platform with a wealth of APIs, plug-ins, and open interfaces. This enables integration with third-party solutions and tools, extending the core functionalities of Rosetta.

**Highly Scalable**: DigiTool is designed to provide a scalable infrastructure to manage ever-growing digital collections. The vendor states that it can be implemented as a small-scale institutional architecture and expanded as needed.

**Consolidated Digital Asset Management and Preservation**: According to the vendor, DigiTool eliminates duplicate processes and administration by consolidating siloed digital asset management and preservation operations. It aims to maintain data consistency and streamline workflows.

**Consortium Support**: DigiTool offers a cost-effective solution for consortia, allowing institutions to share resources and workflows while maintaining data segregation. The vendor claims that it enables collaboration and resource sharing among multiple institutions.

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Digital Asset Management Software enables users to store, share, and control access to digital assets such as images and documents. Some products also enable image manipulation.

Digital Asset Management

Ex Libris

DAM Features

Features commonly found in dedicated Digital Asset Management (DAM) Software.

Uploading assets

Ingestion of digital assets into a DAM platform can typically be made individually or in bulk and can occur through a native browser interface. Drag-and-drop features can streamline file ingestion.

Downloading assets

Downloads allow for role-based file conversions into multiple formats. Download settings can be configured to ensure compliance with licenses and copyrights. Assets may also be embedded into design files (like Adobe) for auto-updating other assets when versioning occurs.

Asset storage

Centralized storage capacity and accessibility for centralized storage of marketing and brand assets. These can be anything from documents, audio files, videos, images, creative files (Adobe, etc.), etc. Outdated assets can be archived.

Asset sharing

The ability to share and distribute assets with internal or external partners using sharing links attached to emails and messages, as well as portals. Data and assets can also be syndicated to third parties. Some DAMs enable asset publishing directly to end-user sites for more efficient distribution.

Asset search

Provides users with access to content and branded assets through filters and predictive keyword searches. Search filters may include file formats, date ranges, and metadata values. Advanced metadata and custom field options allow for assets to include unlimited details that allow for rich search parameters.

Tagging system

The ability to label assets with keywords makes them easier to find. Tagging can be automated and may offer bulk tagging capabilities.

Content editing

Templates and text editors facilitate the creation and publication of branded copy as well as asset cropping and modification. Version tracking should also be available for assets with duplicate names, along with their usage history. Some DAMs offer integration with editing tools so that high-fidelity edits can be made outside the DAM and automatically synced back as a new or updated version.

Embed codes

Blocks of HTML code that facilitate the inclusion of videos from third-party sources on websites.

Metadata

Descriptive information about data that can be indexed to assets to facilitate discovery and automation. This also allows asset use cases to be identified.

Collections

Enables users to create and share customizable asset collections with internal or external partners.

User access

Time or role-based access to stored and downloadable assets. This helps ensure that content is both up to date and accessible to only authorized individuals or groups for a predetermined amount of time.

DAM Integrations

Key integrations for Digital Asset Management can include out-of-box software integrations with CMS, CRM, PIM, Marketing Automation, etc.

DAM API

APIs act as an interface between apps and enable the creation of customized integrations that connect DAM platforms to other software. Digital assets can also be accessed and managed through other tools in a user's tech stack.

Workflow automations

Collaborative workflow with role-based permissions as well as tracking and monitoring of asset usage, requests, and assignments.

Related asset discovery

Automated ranking capabilities driven by metadata enable the quick discovery of assets related to those being visualized by users. The different assets that users have assigned to a particular product may also be displayed, facilitating connections between assets and products.

Reporting & Analytics

Users can report on and analyze usage, performance, ROI, and/or other metrics of success.

Dashboards

Users can create, customize and share dashboards, which provide an overview of the most important metrics.

Standard reports

The software offers pre-built reports with metrics standard to the category.

Custom reports

Data exportability

Data can be exported via a CSV or Excel file for further reporting and analysis outside of the tool.

Content analytics

Allow users to track digital asset usage and user engagement metrics across multiple channels.

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DigiTool

Overview

What is DigiTool?