Name: EASY Invoice
Price: 100000 USD
Author: Easy Software

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EASY Accounts Payable is a solution designed to automate the accounts payable process in SAP. According to the vendor, it is tailored for small to large enterprises and caters to the needs of accounting professionals, finance managers, procurement managers, as well as manufacturing and retail companies. With its invoice processing capabilities, EASY Accounts Payable aims to streamline workflows, ensure compliance, and enhance profitability for businesses across various industries.

## Key Features

**Accounts Payable Automation in SAP**: According to the vendor, this solution provides an efficient way to process both paper and electronic invoices in a uniform and transparent manner directly within SAP. It is said to automatically recognize invoice contents and seamlessly integrate them into SAP, while ensuring revision-proof archiving for easy access.

**Speed and Efficiency**: EASY Accounts Payable aims to enable fast month-end and year-end closings, maintain compliance guidelines, and facilitate cash flow planning. The vendor claims that it eliminates the need for manual verification of order-related invoices, reduces transport and wait times in the processing workflow, and streamlines verification and approval processes.

**Profitability and Shared Service**: According to the vendor, this solution aims to help businesses avoid missed payment deadlines and loss of discount options, enhancing process transparency and preventing lost invoices. It is also said to prevent duplicate payments, making it suitable for financial accounting departments working as shared service centers.

**Mobile Invoice Approvals**: EASY Accounts Payable is claimed to accelerate approval processes and support mobile work on desktops, smartphones, or tablets. The vendor states that the user-friendly interfaces in SAP Fiori/HTML5 enhance the overall user experience.

**Format Variety**: The vendor claims that this solution efficiently processes incoming invoices from various channels, including analog paper invoices, PDF invoices, ZUGFeRD, and EDI format invoices, ensuring flexibility and adaptability to different invoice formats.

**Revision-Proof Archiving**: EASY Accounts Payable is said to archive invoice documents across all processing steps, providing legal security and easy access for users. According to the vendor, it ensures that all invoices are securely stored and can be retrieved with a simple click.

**Escalation Management**: The vendor claims that this feature automates reminders of discount periods and payments due, minimizing the risk of missing discount periods and incurring default costs. It is intended to help businesses stay on top of their payment schedules and optimize their financial processes.

**Analysis & Reporting**: According to the vendor, this solution provides extensive statistics for process optimization, offering relevant key performance indicators (KPIs) for cycle times, automatic processing rates, and discount potential. It is said to support reporting and controlling functionalities, enabling businesses to gain valuable insights into their accounts payable operations.

**Integration in the Purchasing Process**: EASY Accounts Payable is said to seamlessly integrate with easy Contract for SAP and easy Procurement Management for SAP, allowing businesses to manage contracts and complete purchasing processes efficiently.

**Automation & High Recognition Rates**: The vendor claims that this solution automatically extracts header and item data from incoming invoices, reducing the manual effort required for validation. It is said to continually learn from validation actions, increasing automatic recognition rates over time.

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EASY Invoice

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Features found in accounts payable software products

Automated Accounts Payable Processes

Accounts payable processes are automated based on pre-determined workflows.

Vendor Management

Holds information related to vendor terms and contracts.

Tax Form Preparation

Allows users to create and share tax forms within the platform.

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

Customizable Approval Policies

Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.

Financial Document Management

Invoices, expense reports, and associated documents are stored within the platform for any future needs.

Payment Status Tracking

Tracks what stage payments are at in the process, from approval to receipt.

Payment Audit Trail

Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.

Duplicate Bill Detection

Detects duplicate invoices or expense reports to prevent double payments.

Advanced OCR

Automatically imports information from invoices, receipts, expense reports, and other 
scanned documents into the platform.

Electronic Funds Transfer

Funds can be transferred via EFT as opposed to paper checks.

PCI Compliant Security Measures

Banking and finance information is protected according to Privacy Shield and GDPR standards.

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Accounts Payable Software

EASY Invoice

Overview

What is EASY Invoice?