Filebound - Good for the old, not for the go forward.
Use Cases and Deployment Scope
It was being used across the organization, but is now primarily being used within one department. Initially we used to to start a digital library of all all archived paper documents the organization had in storage. We would scan the documents and file them in Filebound. This helped our organization limit the need for off-site storage & filing cabinets and allowed a quicker method to find needed documents digitally.
It is currently being used for only specific type of documents, more of a digital filing cabinet.
Pros
- Filebound is easily to upload documents onto and file into the proper location. You can easily find a file on your computer and have it uploaded within seconds
- Filebound gives you customization so you can create your own folders, criteria needed to file and search for uploaded documents. You have options of file types, names, certain fields of information to display when searching for files.
- Filebound allows you to download and print your saved documents quickly for future access. There is no limit to how you can use your scanned documents
Cons
- Searching for Documents. Filebound does not allow you to look in differing file types for a specific document. You have to search each file type individually. And we have found that spaces or symbols are needed in front of the entered search information in order for Filebound to do a more broad search.
- You cannot move uploaded around, if you have more than one scan in a file. Once they are uploaded into a location, you cannot move it, you can only delete it and re-scan it into the proper file.
- If it was possible to simply drag and drop a file into Filebound to start the upload process, that would save time.
Likelihood to Recommend
Filebound is great for documents that have been archived or not needed on a day to day basis. It serves it purpose as a storage/filing system to digitize any previous "hard copy" filing system. But for the day to day accessibility, I find other programs to be more responsive and quicker to use. Also, In order to use or edit any document uploaded to Filebound, you currently have to re-download the document onto your computer to edit. If the editing capabilities were streamlined for quicker response that would also be a plus.
