Name: ID Management
Author: Works Applications

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ID Management is a next-generation enterprise solution designed to streamline and automate identity management processes within organizations. According to the vendor, it combines robust standard features with productivity tools and advanced AI technology, making it suitable for companies of all sizes, ranging from small businesses to large enterprises. ID Management is utilized by various professions and industries, including Information Technology (IT) professionals, Human Resources (HR) professionals, Compliance Officers, Finance Professionals, and Healthcare Professionals.

## Key Features

**User Provisioning**: According to the vendor, ID Management streamlines the process of creating, modifying, and disabling user accounts across multiple systems and applications. It can automate user provisioning workflows based on predefined rules and policies to ensure timely and accurate provisioning of user access rights.

**Access Control**: ID Management allows organizations to define and enforce granular access controls based on roles, permissions, and attributes. It also enables the implementation of segregation of duties to prevent conflicts of interest and maintain compliance. Additionally, the vendor claims that it provides monitoring and auditing capabilities for user access to sensitive data and systems.

**Authentication**: The vendor states that ID Management supports various authentication methods, including passwords, multi-factor authentication, and biometrics. It also offers single sign-on (SSO) capabilities to provide a seamless user experience. Furthermore, it can integrate with external identity providers for secure and reliable authentication.

**Compliance Management**: According to the vendor, ID Management helps organizations ensure compliance with regulatory requirements and industry standards. It enables the generation of reports and audit trails to track user access and activities. Additionally, it facilitates the implementation of access certification processes to review and validate user access rights.

**Identity Lifecycle Management**: ID Management allows organizations to manage the entire lifecycle of user identities, from onboarding to offboarding. The vendor claims that it can automate user provisioning and deprovisioning processes to improve efficiency and security. It also helps organizations maintain accurate and up-to-date user information and attributes.

**Role-Based Access Control (RBAC)**: According to the vendor, ID Management enables organizations to assign and manage user roles based on job responsibilities and organizational hierarchy. It allows the definition of role-based access policies to control user access to resources. The vendor suggests that this simplifies access management by associating permissions with roles rather than individual users.

**Self-Service Portal**: The vendor states that ID Management empowers users to manage their own access rights and profile information through a self-service portal. It enables users to request access to resources and track the status of their requests. Additionally, it aims to reduce the burden on IT and HR teams by enabling self-service capabilities.

**Identity Governance**: According to the vendor, ID Management helps organizations establish policies and procedures for identity and access management. It provides monitoring and enforcement capabilities to ensure compliance with identity governance rules. It also aims to identify and mitigate risks associated with user access and entitlements.

**Audit and Reporting**: The vendor claims that ID Management enables organizations to generate comprehensive audit reports to demonstrate compliance and identify security risks. It offers the ability to track and analyze user access patterns and anomalies. Additionally, it provides real-time visibility into user access and entitlements.

**Workflow Automation**: According to the vendor, ID Management allows organizations to automate manual and repetitive identity management processes. It enables the definition and execution of workflows for user provisioning, access requests, and approvals. The vendor suggests that this improves efficiency and reduces errors through workflow automation.

OneLogin is an identity and access management (IAM) product from One Identity since the October 2021 acquisition, featuring single sign-on (SSO), multi-factor authentication, provisioning, cloud directory, and more.

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Professional (bundle)

Rippling’s platform for HR, IT, payroll, and spend management automates the entire employee lifecycle, ensures compliance, supports device management, and provides real-time financial visibility from a central dashboard.

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ID Management

Identity Management (IdM) is essentially about creating, maintaining, and retiring individual enterprise accounts for IT security. Identity and Access Management (IAM) systems encompass this but also provide a framework that goes beyond digital identities to providing access to users in various roles in a relatively automated fashion for cost and efficiency, while yet presenting minimal risk to sensitive data or equipment, simultaneously creating an audit trail for lawful compliance. Depending on the implementation needed by the enterprise (i.e. who is logging in and to what largely determines this) these concerns can be somewhat, highly, or totally overlapping areas.

Making comparisons across suites of software and their vendors can be difficult as this apparently singular body of needs is  serviced by vendors in this area in a highly modular fashion who bridge gaps with strategic or technical partnerships and integrations.  But here "Identity Management" Software is defined as software which handles all or some of the tasks related to all of the above, which may be divided into:

-- Identity governance or provisioning (basically role management with workflow controls).

-- Access (authorization or restriction of access to certain information to certain persons across locations and systems).

 ...and the various methods of enabling rapid yet secure access like:

-- Single sign-on (SSO, describes the ability to login to the system once and only once, gaining access to all systems without need for logging in again via help from a server).

-- Multi-factor authentication (using multiple, independent components to gain access, a simple step to increase security, though at a cost of efficiency for each additional step).

-- Password management and self-help for password users.

-- Identity federation, related to SSO, access spanning system boundaries (e.g. cloud access).

-- Directory / User Repository Management for tracking of users with access, and

-- Security Analytics for auditing and compliance...

...and more. IAM software is most usually sold in a modular, configurable pieces-sold-separately fashion, where each module handles some but not all of these needs. Some of the strongest vendors in this area offer high specialization and strategic partnerships with other specializers while other established vendors, via both acquisitions and development, manage to cobble together comprehensive portfolios and subsume all the various needs under one grand suite of comprehensive IAM capabilities. Enterprises have gone both ways.


A later arriving area of identity management software that greatly up-prioritizes speed and ease of access over security is called by the vendors who specialize in it Customer Identity Management, which provides simple customer registration most often via Social Sign-On capability. This allows a user to instantaneously set up an account with a service provider merely by logging in via their preferred social network account; voila, the customer has (safe, limited) access, and the enterprise gains useful information about the potential customer in less than five seconds. While traditional Identity Management Systems offer the capability to do this, smaller vendors who specialize in customer access, with its high-efficiency / low-security demands, sometimes bundle the feature with other common marketing capabilities to leverage the instantly acquired customer data (e.g. email marketing, segmentation, landing pages, etc.), thus creating a (growing) niche of customer-facing identity management systems in the process.

Identity Management

Works Applications

Identity management software manages information about the identity of software users and controls access to corporate resources

ID-Management Access Control

Authorization or restriction of access to information depending on role

ID Management Single-Sign On (SSO)

The ability to login to the system once, gaining access to all systems without the need for logging in again

Multi-Factor Authentication

Using multiple, independent components to gain access

Password Management

Self-help capabilities the help users recover forgotten passwords, etc.

Account Provisioning and De-provisioning

Capabilities for creating user accounts  based on roles, group memberships and business processes

ID Management Workflow Automation

Automated sequence of tasks to simplify processes

ID Risk Management

Identification, evaluation, and prioritization of risks with procedures to minimize, impacts of unplanned consequences

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What is ID Management?