Name: Kolab Enterprise
Author: Kolab Systems

Help Desk

Web and Video Conferencing

Customer Support

Learning Management

Education

AI Document Creation

Business Intelligence (BI)

Calendar

Collaboration

Environmental, Social, and Governance (ESG)

Enterprise

Accounting

Financial Planning and Analysis (FP&A)

Merger and Acquisition

Finance and Accounting

Applicant Tracking

Corporate Learning Management

HR Management

HR Service Delivery

Job Board

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Application Server

Blockchain Analysis

Cloud Management

Cloud Storage

Composable Infrastructure

Container Security

Data Center Backup

Data Integration

Electronic Data Interchange (EDI)

Enterprise Printing

Event Monitoring

Fraud Detection

Function as a Service (FaaS)

Industrial IoT

Infrastructure-as-a-Service

Integration Platform as a Service (iPaaS)

Managed Detection and Response (MDR)

Managed Security Service

Mobile Device Management (MDM)

Monolithic Frame-based Disk Arrays

Network Performance Monitoring

SQL Server Performance Monitoring

Secure Web Gateway

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Community

Content Management

Creative Management

Customer Advocacy

Email Marketing

Influencer Marketing

Market Research

Marketing Automation

Marketing Resource Management

Mobile Marketing

Social Media Management

Survey & Forms Building

Tag Management

Web Analytics

Marketing

Interactive Whiteboard

Project Management

Professional Services

Call Recording

Customer Relationship Management (CRM)

Sales Dialer

Sales

Application Security

Cloud Security Posture Management

Security

Card Management

Clinical Data Management

Donor Management

Text Analysis

Warranty Management

Vertical-Specific

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Kolab Enterprise, developed by Apheleia IT AG, is a comprehensive communication and collaboration solution designed to meet the needs of businesses of various sizes. According to the vendor, this open-source platform allows users to manage their email, calendar, contacts, files, tasks, notes, voice, and video communications. The product is utilized by professionals in a range of industries, including IT and Technology, Professional Services, Education, Non-profit organizations, and Government and Public Sector.

## Key Features

**E-Mail**: According to the vendor, Kolab Enterprise offers an email composer with customizable inbox settings, including user interface, mailbox view, and digital signatures. Users can adjust preferences for displaying and composing messages, as well as access advanced user account settings for managing greylisting, IMAP proxy, and Geo-lockin restrictions.

**Calendar**: Kolab Enterprise provides users with access to personal and shared calendars, offering scheduling functions. The platform allows for colorizing events from different calendars, facilitating schedule management. According to the vendor, one-click event creation simplifies the process by providing options for setting dates, inviting participants, and adding recurrences. Additionally, users can receive notifications for upcoming events.

**Contacts & global address books**: With Kolab Enterprise, users can create and edit contacts with various properties, including contact photos. The platform also offers a global address book for work-related contacts. Users can organize contacts through folders and share them with different teams, according to the vendor, promoting collaboration.

**Files**: According to the vendor, Kolab Enterprise provides file management and sharing capabilities, allowing users to conveniently manage and share files. Additionally, the platform allows for the preview of attachments without the need to download them.

**Tasks**: Kolab Enterprise includes a task management feature for organizing daily tasks and to-do lists. Users can set alerts for upcoming deadlines, and the main task list displays tasks based on active lists, filters, and tags, according to the vendor.

**Notes**: Users can take simple text notes during meetings or for personal use with Kolab Enterprise. The platform also supports collaboration through shared notebooks, as stated by the vendor, facilitating teamwork and idea sharing.

**Voice & Video**: Kolab Enterprise features Kolab Meet for voice and video calls. According to the vendor, users can easily set up sessions with colleagues or external participants through email invitations, enhancing communication and collaboration.

**Tags**: According to the vendor, Kolab Enterprise allows users to use tags to separate and organize emails, calendar events, notes, files, and tasks. Tags appear as colored references in the subject line of relevant items and can be reused across different Kolab components, providing a flexible organization system.

**Delegation**: With Kolab Enterprise, users can act on behalf of another user, such as managing their inbox and calendar. Users have access to certain folders and can handle invitations and event creation, according to the vendor, streamlining collaboration and coordination.

**User Account: Settings**: Kolab Enterprise provides advanced user account settings for managing greylisting, IMAP proxy, and Geo-lockin restrictions, giving users control over their account preferences, according to the vendor.

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Kolab Enterprise

Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.

Kolab Systems

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

Task Management

This includes the ability to plan, track, collaborate and report on tasks.

Gantt Charts

Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.

Scheduling

Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.

Workflow Automation

Workflow automation is the ability to route work requests along an approval process automatically.

Mobile Access

Mobile access is the ability to access the software from a smartphone or tablet.

File tracking

Tracks the location of a file, as well as who has opened or changed it and when.

Tagging

Users can organize related materials such as files, discussions, and tasks by attaching metadata tags.

Search

Users can search for related materials across files, discussions threads, schedules, etc. using project keywords or tags.

Integrates with other Project Management Tools

Collaboration tool integrates with other project management software

Visual planning tools

Includes visual tools such as pinboards, mind-maps, or charts for collaborative brainstorming and/or workflow planning.

Communication

Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.

Chat

Instant messaging tool allows users to communicate with select other users in real-time threads.

Status updates and activity feed

Users can view and post to a running record of current activities and statuses, akin to major social media platforms.

Notifications

Users can follow other users and/or join specific projects, electing to receive notifications when there are changes and updates.

Comments and feedback

Users can respond to activities and projects by posting comments to the item. This may also include the capability to “like” or vote on items.

Discussions

Users can join groups or message boards for forum-style collaboration.

User directory and online status

Users can see a catalog of the other users in their network, including whether those collaborators are online.

Sharing and privacy

Users can share links and documents with their networks via chat, status updates, or discussions, but sharing of sensitive material and/or sharing outside the network is appropriately restricted.

Surveys

Users can create and participate in surveys to get input from other collaborators.

Internal knowledgebase

Users can author or access “How-to” help and reference tips about internal processes.

Integrates with Skype

Integrates with Skype for video conferencing.

Integrates with GoToMeeting

Integrates with GoToMeeting for web conferencing.

Integrates with Gmail and Google Hangouts

Integrates with Gmail and Google Hangouts.

Integrates with Outlook

Integrates with Microsoft Outlook to tie in email threads.

File Sharing & Management

Features that allow collaborators to view, work on, and organize files.

Versioning

Users can access the most up-to-date version of a document, track changes, and revert to older versions if needed.

Document files

Supports document file types, such as .doc, .docx, PDF, and plain text among others.

Image files

Supports image file types, such as .png and .jpeg

Video files

Audio files

Supports audio file types, such as .mp3, .mp4, and .wav

Document collaboration

Users can edit files and attach comments to files.

Shared folders

Users can create shared folders and invite other users or groups to collaborate by accessing or uploading files.

Access control

Users can control access to (shared) files, including different levels of access such as view-only or permission to edit.

Advanced security features

Includes advanced security features such as file encryption or remote data wipe.

Integrates with Google Drive

Integrates with Google's cloud storage platform, Google Drive.

Integrates with SharePoint

Device sync

Device syncing that updates files connected to the cloud, keeping all files up to date regardless of where they are edited or viewed.

Web interface

A web interface, so that users can access files without installing anything.

File change notifications

Users receive notifications when files are changed by others.

Simultaneous editing

Multiple users (with editing access) can edit a file simultaneously.

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Kolab Enterprise

Overview

What is Kolab Enterprise?