OnTime! Scheduler

OnTime! Scheduler, developed by Chyma Systems, is a scheduling software designed to simplify shift management and scheduling processes for organizations. This solution is suitable for companies of all sizes, from small businesses to large enterprises. According to the vendor, OnTime! Scheduler caters to various professions and industries, including healthcare, retail, hospitality, manufacturing, and customer service. It aims to eliminate scheduling problems and improve efficiency by generating accurate schedules using rules and alerts.

Key Features

Dashboard: The Chyma Dashboard provides an overview of shifts and shift alerts, allowing users to customize the view of shifts based on the desired timeframe. Shift alerts display shifts offered to colleagues and those offered by colleagues, and accepting a shift updates the schedule in real-time.

Shift Central: The Shift Central feature displays open shifts available to all staff, allowing users to view all communities they belong to or drill down to specific communities. Users can see, trade, or claim shifts up to 30 days away, and accepting an available shift automatically updates all affected schedules and calendar modules.

OnNow: According to the vendor, the OnNow feature provides real-time information on who is on duty or on call at any given time. Users can easily access contact information for individuals and groups, and the Favorites feature allows quick access to frequently contacted individuals or groups.

Contact Management: The contact management module centralizes and secures up-to-date contact information for staff, including physicians and technicians. Users can easily access the correct contact information when needed.

Calendar Integration: According to the vendor, Chyma's calendaring system integrates community events, personal events, and created schedules into one calendar. Users can synchronize the calendar with their handheld devices or Outlook, and events are organized into categories chosen by the user.

Shift Trading: According to the vendor, shift trading enables users to trade or give away shifts in real-time. Notifications and confirmations are sent to prevent mistakes, and users can easily find replacements or request time off.

Rules and Alerts: OnTime! Scheduler uses rules and alerts to help generate accurate schedules. According to the vendor, rules ensure compliance and optimize resource allocation, while alerts notify users of any changes or updates to the schedule.

Mobile Access: OnTime! Scheduler is accessible on mobile devices, allowing users to manage schedules on the go. Users can view and update schedules, trade shifts, and access contact information from their mobile devices.

Reporting and Analytics: OnTime! Scheduler provides reporting and analytics features to track and analyze scheduling data. Users can generate reports on shift coverage, attendance, and other relevant metrics. According to the vendor, analytics help identify patterns and optimize scheduling processes.

User Permissions: OnTime! Scheduler allows administrators to set user permissions and access levels. Users can be given specific roles and permissions based on their responsibilities, ensuring that only authorized individuals can make changes to the schedules.