Name: PlanetBids
Author: PlanetBids

Customer Training

Help Desk

Web and Video Conferencing

Customer Support

Cross-Browser Testing

Feature Management

Product Analytics

Virtual Reality

Development

Business Intelligence (BI)

Collaboration

Contract Analysis

Emissions Management

Payment Facilitation

Workflow

Enterprise

Accounting

Accounts Receivable

CTRM

Travel Management

Treasury Management

Finance and Accounting

Applicant Tracking

Corporate Learning Management

HR Management

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

API Management

Change and Configuration Management

Cloud Migration

Cloud Storage

Configuration Management

Data Deduplication

Database-as-a-Service (DBaaS)

Fraud Detection

Game Engine

Integration Platform as a Service (iPaaS)

Managed Public Cloud Infrastructure

Migration

Mobile Data Security

Mobile Identity

Network Performance Monitoring

SaaS Management

Sensitive Data Discovery

Software Composition Analysis (SCA)

Time Series Databases

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Content Management

Content Marketing

Email Marketing

Marketing Automation

Online Reputation Management

Social Media Management

Social Media Publishing

Survey & Forms Building

Web Analytics

Marketing

AI Meeting Assistants

Project Management

Task Management

Professional Services

Customer Relationship Management (CRM)

Lead Generation

Sales Enablement

Sales Incentive Compensation Management

Sales Performance Management

eCommerce Analytics

Sales

Cloud Infrastructure Entitlement Management

Intrusion Detection

Security

Aviation

Banking

Geographic Information

Insurance Agency Management

Insurance Claims Management

Physical Therapy

Vertical-Specific

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PlanetBids is an eProcurement solution that aims to streamline the procurement process for public works, construction professionals, and procurement agents. This software provides a modular suite of solutions to automate and manage the bidding process for goods, services, and construction projects. It is designed to cater to the needs of procurement professionals, public works professionals, construction professionals, risk managers, and contract administrators in organizations of all sizes.

## Key Features

**Vendor Management**: PlanetBids offers a configurable and intuitive registration process to ensure complete and unique vendor registrations. It includes real-time verification of provided information against third-party databases to prevent duplicate records. Vendors can register and maintain their profiles at no cost, and advanced search filters are available for identifying specific vendors and generating comprehensive reports.

**Bid Management**: PlanetBids enables procurement agents to issue, monitor, evaluate, and award formal and informal bids. It provides specialized support for handling construction and public works projects, setting it apart in the eProcurement industry. Vendors can securely search, view, and respond to bid opportunities online. The platform offers features such as automatic addendum notification, online Q&A management, and split/lump sum award capabilities.

**Contract Management**: PlanetBids allows contract administrators, procurement, and public works departments to efficiently maintain and retrieve up-to-date contract information. By storing contract details and history in one place, it eliminates the need for extensive document searches. The software offers features like task scheduling, automated emails, and dynamic graphs and charts to facilitate effective contract management. It can be deployed at both departmental and organizational levels.

**Insurance Certificate Management**: PlanetBids automates the management and retrieval of vendor or contractor insurance certificates. Users can easily add, edit, and maintain insurance certificates and related details. The software integrates with AM Best and supports the upload of ACORD certificates in PDF format. It also provides custom email notifications and generates reports based on vendor, insurance type, and status.

**Business Certification / Prequalification Management**: PlanetBids offers efficient management of certification programs and contractor prequalifications. Vendors can conveniently apply for and maintain online certifications and prequalifications. The software automates renewal notifications and performs random audits to ensure compliance with CADIR regulations. It also facilitates subcontracting opportunities.

**Emergency Operations**: PlanetBids assists organizations in managing and retrieving up-to-date vendor information during emergencies. It provides emergency categorizations and comprehensive vendor detail forms. Users can generate reports based on categories, sub-categories, and additional descriptions. The software also offers automatic vendor notification emails and a free mobile app for easy access.

**Evaluation Management**: PlanetBids enables buying officers and evaluation committees to conduct online evaluations of bids and proposals. It supports RFP and bid evaluations, technical qualifications checks, and proposal scoring. The software provides features such as document sharing, consensus scoring, and comprehensive reports and charts. Evaluation Management can be used as an add-on to the Bid Management module or as a standalone feature.

**Bid Spec Library**: PlanetBids grants access to a wide range of projects conducted by PlanetBids agencies. It facilitates the writing of bid specifications and finding partners for bidding events. Users can search, download bid documents, and view prospective bidder lists. The Bid Spec Library also helps identify projects with cooperative and piggy-backable language.

Conga CLM (formerly Conga Contracts, or Novatus) is a contract management software solution built around features such as contract creation, automated notifications, and approval and workflows.

Conga CLM

Free

Standard

Concord

PlanetBids

Contract management software is a program or series of related programs for storing and managing legal agreements such as contracts with vendors, leases and licensing agreements.

Contract Management

Contract Authoring

Features related to the contract authoring process.

Contract creation

Includes a document generator and tools for creating new contracts.

Contract templates

Allows users to set up templates or templatize old contracts in order to make new contract creation easier and more consistent.

Clause library/saved fields

Users can save certain fields of a contract for re-use; these may be stored in a template or a clause library.

Integration to CPQ

Integrates to CPQ software so that calculated quotes/configuration details can feed into contracts. This is an important element of automation in the contract authoring process.

PDF generator

Users can generate PDFs of contract documents.

Contract attachments

Users can attach other documents, like invoices, images, meeting minutes, memos, etc, to contracts.

Guided logic

Automated questions (based on company policies and the circumstances of the deal) help with the contract authoring process; this is an example of partial automation.

Contract Collaboration

Features related to collaborating on contracts.

Contract sharing

Users can easily and securely share contracts with internal users and external users. Contracts are accessible.

Contract editing

Contracts can go through multiple drafts and revisions; the software supports multiple versions and version comparison.

Contract merge

Multiple versions of a contract can be merged.

Collaborating on contracts

Internal and external users can collaborate on contracts without changing the text of the contract; this may be done through comments, questions, and/or message board conversations.

MS Word plug-in

Users can make changes to contract language using Microsoft Word.

Approval process

Approval workflows can be configured to streamline and automate the approval process; the approval process is helpful and convenient.

Parallel approvals

Users can set up complex workflows to handle parallel approvals.

Interdepartmental workflows

Users can set up interdepartmental workflows so that contracts can flow between teams in a logical and organized manner.

Contract Monitoring

Features that enable users to monitor the status of contracts.

Contract database

Contracts are stored and organized in a central repository.

VORs

Allows users to send/receive variation order requests and coordinate these with contracts.

Contract search

Users can easily look up contracts within the database.

Contract milestone reminders & alerts

Users can schedule reminders and/or trigger alerts according to contract milestones.

Custom contract reports

Users can create custom reports about the status of contracts, contract timelines, efficiency, and revenue tied to contracts.

Tracking contract status

Users can track the status of a contract as it moves through the approval process and beyond.

Salesforce integration

Integrates to Salesforce so that contracts are tied to contact’s CRM records.

Compliance check

Users can define and enforce complex business rules related to compliance regulations; helps automate or partially automate contract compliance check.

Tools and features to aid in contract management and formation.

Contract Storage

Centralized storage and management of all contracts in one place.

Document Management

Ability to upload, organize, and track changes to contract documents.

Advanced Search and Filtering

Efficient search functionality and advanced filters to quickly locate specific contracts or clause language.

Version Controls

Ability to track and manage different versions of contracts, including changes made and the history of revisions.

Customizable Contract Templates

Pre-defined templates that can be customized for different types of contracts.

Workflow Acceleration

Streamline the contract approval process by automating workflows and notifications.

E-Signatures

Capability to electronically verify user signatures, eliminating the need for physical signatures and enhancing efficiency.

Reminders and Alerts

Automated alerts and reminders for important contract dates, deadlines, and milestones.

Analytics and Reporting

Generate reports and gather insights on contract status, performance, and compliance.

Integration with other Systems

Ability to integrate with other tools, such as CRM or ERP systems, to exchange contract data seamlessly.

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PlanetBids

Overview

What is PlanetBids?