PriApps

PriApps is a modular Product Suite designed to help organizations understand, manage, and control their print and copy usage. This solution is suitable for small, medium, and large-sized companies across various industries, including education, healthcare, legal, financial services, and government.

Key Features

Secure Print Release: According to the vendor, PriApps offers a pull printing solution that allows users to securely release their print jobs at any printer or multifunction printer (MFP). This feature aims to reduce costs by addressing the issue of uncollected printed documents. Integration with existing staff ID badges and door access systems is said to enhance security. Biometric support and multi-factor authentication are claimed to ensure that only authorized users can release print jobs. Users can securely release documents printed from various devices and applications.

Personalized Scan Workflows: PriApps provides personalized scan workflows for users, aiming to make scanning from MFPs or mobile devices easy and efficient. The vendor claims that users no longer need to manually enter their email address, home folder, or favorite scan workflows, as PriApps automates these processes. Access to address books is said to simplify scan-to-email functionality. PriApps is said to integrate with Exchange for secure email integration and allow users to send documents from within their own email domain. The vendor states that this feature is fully HIPAA compliant, making it suitable for healthcare organizations and other industries with strict data privacy regulations.

Cost Recovery & Billing: According to the vendor, PriApps allows users to assign cost account or client matter codes to print jobs, as well as copy, scan, and fax usage. This feature is claimed to enable accurate cost recovery and billing for legal and professional services firms, as well as other organizations. The vendor states that seamless integration with over 100 billing, accounting, and case management systems streamlines the process of recovering print, copy, scan, and fax costs.

Rules-based Printing: PriApps offers a rules-based printing engine that allows organizations to control print usage, reduce costs, and eliminate waste. Users can enforce print rules and policies, such as limiting color printing or redirecting jobs to more cost-effective devices. Access to specific device functions and features can be controlled, ensuring efficient and responsible printing practices. The quota management module focuses user attention on printing habits and can be applied to copy, scan, and fax usage on MFPs.

Usage Tracking & Reporting: According to the vendor, PriApps tracks over 100 data points for every print job, providing detailed usage tracking and reporting capabilities. This feature can be augmented with data from third-party systems such as billing, accounting, and case management. Over 100 report templates are claimed to be available, allowing users to schedule and distribute reports in various formats, including PDF, DOCX, XLXS, and CSV. Copy, scan, and fax usage on MFPs can also be tracked, and data can be output to over 100 business applications and Microsoft Power BI for detailed analytics and data visualizations.

Quota Management: PriApps' quota management module helps organizations monitor and manage print, copy, scan, and fax usage. It allows for the allocation of print quotas to users, focusing their attention on how and what they are printing. Quota management can be applied to specific users, departments, or cost centers, enabling more efficient resource allocation and cost control.

Enterprise Output Management: PriApps offers enterprise output management capabilities, allowing organizations to streamline and optimize their print and document output processes. This feature includes centralized printer and driver management, ensuring consistent and efficient printer deployment and configuration. Single Sign-On (SSO) for MFPs is claimed to enhance security and simplify user authentication at the printer. PriApps integrates with Universal Print, extending the power and security of Microsoft 365's Universal Print for print management and usage analytics.

Mobile & BYOD Printing: PriApps supports mobile and bring-your-own-device (BYOD) printing, providing users with flexibility and convenience. Users can securely release their print jobs at any printer or MFP using the PriApps Mobile app or a simple web page. Integration with employee ID cards or door access badges allows for secure print job release. PriApps Touch-Free app is claimed to offer contactless printing, allowing users to securely release print jobs using their mobile device or a web browser.

Extending Universal Print: PriApps enhances Microsoft 365's Universal Print by providing additional features and functionality. According to the vendor, users can securely release print jobs at any printer or MFP, regardless of make or model. PriApps is claimed to track over 100 data points for print jobs, unlike other print management solutions that use a customized connector for Universal Print. Cost recovery and billing features are said to allow for accurate assignment of cost account or client matter codes to print jobs. PriApps Touch-Free app is claimed to offer contactless printing, ensuring compliance with social distancing guidelines.