Name: roXtra Contracts
Author: Roxtra

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roXtra Contracts is a digital contract management solution offered by roXtra GmbH. According to the vendor, this software aims to streamline and enhance contract management processes for quality managers, contract managers, legal departments, human resources departments, and procurement departments across various industries. The key features of roXtra Contracts, as claimed by the vendor, include:

## Key Features

**Automatic reminder of deadlines and tasks**: Users can create reminders and escalation deadlines for each contract and contract file, ensuring timely actions. The system is said to automatically send reminders and notifications via email, reducing the risk of missed notice periods or contract extensions.

**Protection against unnecessary risks and costs**: The vendor claims that roXtra Contracts provides automatic reminders and notifications in the system and via email, helping users take timely action and avoid potential risks and costs. The frequency and recipient of reminders can be specified to meet specific requirements.

**Reduced processing times due to a professional Contract Management System**: The software aims to streamline and accelerate contract-related processes by offering a digital contract management system. According to the vendor, all contracts, files, and attachments can be stored centrally, allowing for quick and easy access. Additionally, the web-based system enables access from any location or department, potentially enhancing efficiency.

**Transparency in electronic record keeping**: roXtra Contracts is said to facilitate transparency in contract management by centralizing all contracts, files, and associated attachments. The web-based system is claimed to provide access from any location or department. Check and approval workflows are also said to ensure compliance with requirements, potentially reducing costs in terms of time and money.

**Disclosure of optimization potentials through reports**: The software allows users to generate comprehensive reports on all contractual documents, providing valuable insights. According to the vendor, users can evaluate statistics to make strategic decisions, identify optimization potentials, and improve long-term processes. This feature is expected to enhance transparency and efficiency in contract management.

**Explicit rights ensure your contract management is reliable**: roXtra Contracts offers the ability to define access rights to contract types, individual contracts, and documents. The vendor claims that this feature ensures that sensitive information is only accessible to relevant responsible parties. Additionally, individual action options can be clearly defined for each user, ensuring that employees always access the latest approved version of a contract.

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Business

Concord

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roXtra Contracts

Contract management software is a program or series of related programs for storing and managing legal agreements such as contracts with vendors, leases and licensing agreements.

Contract Management

Roxtra

Contract Authoring

Features related to the contract authoring process.

Contract creation

Includes a document generator and tools for creating new contracts.

Contract templates

Allows users to set up templates or templatize old contracts in order to make new contract creation easier and more consistent.

Clause library/saved fields

Users can save certain fields of a contract for re-use; these may be stored in a template or a clause library.

Integration to CPQ

Integrates to CPQ software so that calculated quotes/configuration details can feed into contracts. This is an important element of automation in the contract authoring process.

PDF generator

Users can generate PDFs of contract documents.

Contract attachments

Users can attach other documents, like invoices, images, meeting minutes, memos, etc, to contracts.

Guided logic

Automated questions (based on company policies and the circumstances of the deal) help with the contract authoring process; this is an example of partial automation.

Contract Collaboration

Features related to collaborating on contracts.

Contract sharing

Users can easily and securely share contracts with internal users and external users. Contracts are accessible.

Contract editing

Contracts can go through multiple drafts and revisions; the software supports multiple versions and version comparison.

Contract merge

Multiple versions of a contract can be merged.

Collaborating on contracts

Internal and external users can collaborate on contracts without changing the text of the contract; this may be done through comments, questions, and/or message board conversations.

MS Word plug-in

Users can make changes to contract language using Microsoft Word.

Approval process

Approval workflows can be configured to streamline and automate the approval process; the approval process is helpful and convenient.

Parallel approvals

Users can set up complex workflows to handle parallel approvals.

Interdepartmental workflows

Users can set up interdepartmental workflows so that contracts can flow between teams in a logical and organized manner.

Contract Monitoring

Features that enable users to monitor the status of contracts.

Contract database

Contracts are stored and organized in a central repository.

VORs

Allows users to send/receive variation order requests and coordinate these with contracts.

Contract search

Users can easily look up contracts within the database.

Contract milestone reminders & alerts

Users can schedule reminders and/or trigger alerts according to contract milestones.

Custom contract reports

Users can create custom reports about the status of contracts, contract timelines, efficiency, and revenue tied to contracts.

Tracking contract status

Users can track the status of a contract as it moves through the approval process and beyond.

Salesforce integration

Integrates to Salesforce so that contracts are tied to contact’s CRM records.

Compliance check

Users can define and enforce complex business rules related to compliance regulations; helps automate or partially automate contract compliance check.

Tools and features to aid in contract management and formation.

Contract Storage

Centralized storage and management of all contracts in one place.

Document Management

Ability to upload, organize, and track changes to contract documents.

Advanced Search and Filtering

Efficient search functionality and advanced filters to quickly locate specific contracts or clause language.

Version Controls

Ability to track and manage different versions of contracts, including changes made and the history of revisions.

Customizable Contract Templates

Pre-defined templates that can be customized for different types of contracts.

Workflow Acceleration

Streamline the contract approval process by automating workflows and notifications.

E-Signatures

Capability to electronically verify user signatures, eliminating the need for physical signatures and enhancing efficiency.

Reminders and Alerts

Automated alerts and reminders for important contract dates, deadlines, and milestones.

Analytics and Reporting

Generate reports and gather insights on contract status, performance, and compliance.

Integration with other Systems

Ability to integrate with other tools, such as CRM or ERP systems, to exchange contract data seamlessly.

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roXtra Contracts

Overview

What is roXtra Contracts?