Seascape for Notes

Seascape for Notes by SWING Software is a software solution designed to assist organizations in archiving and migrating data from HCL Notes (formerly Lotus Notes) and Domino applications. According to the vendor, this tool is targeted at small to large enterprises and caters to various professions and industries, including IT professionals and administrators, business analysts, compliance officers, legal firms, and financial services. Seascape for Notes aims to help companies decommission legacy applications, modernize their application portfolio, and ensure data portability and compliance with regulations such as GDPR.

Key Features

Lotus Notes and Domino Decommissioning: According to the vendor, this feature allows organizations to retire HCL Notes (Lotus Notes) applications and decommission Domino servers while preserving historical data. It enables the extraction and archiving of data from Notes/Domino databases in open formats like PDF, XML, HTML, and JSON.

Lotus Notes Migration: The vendor claims that this feature reduces complexity and risk in HCL Notes (Lotus Notes) migration or modernization by offloading data from Notes/Domino databases before the migration process. It aims to streamline migration by separating active and inactive data, enabling organizations to migrate only the necessary data to the new system.

Lotus Notes Archiving: According to the vendor, this feature offers two approaches to archiving in HCL Lotus Notes and Domino: standard Lotus Notes to NSF archive or extracting Notes data outside of Notes/Domino into open formats. It aims to preserve the original document and its data context, including high-fidelity rendering, attachments, links, and document hierarchies.

Lotus Notes to SharePoint: The vendor states that this feature simplifies the migration of Lotus Notes content and data to Microsoft SharePoint or Office 365. It allows for the conversion of Lotus Notes databases to SharePoint lists or document libraries, with options for mapping Lotus Notes fields to SharePoint columns and transferring metadata.

Email Conversion to PDF: According to the vendor, this feature enables the conversion of email messages and attachments from HCL Lotus Notes and Microsoft Outlook to PDF format. It supports the export of multiple items or entire folders at once, including file attachments and metadata, with seamless integration with the respective email client.

Lotus Notes Application Modernization: The vendor claims that this feature provides an opportunity for organizations to transform their Lotus Notes and HCL Domino application portfolio. It aims to help organizations re-architect databases and applications to better align with current requirements and business processes. The feature also facilitates the migration of necessary data to the new system, leaving behind historical data in a separate archive repository.

GDPR and Lotus Notes Data: According to the vendor, this feature assists organizations in achieving GDPR compliance by ensuring data portability and content transformation. It supports best practices for data governance, including transparency, data purpose, minimization, accuracy, and confidentiality. The feature enables the extraction and archiving of Notes data in open formats like PDF and XML for long-term retention.