What is Squirrel?
Squirrel by SmiKar Solutions is a SaaS product designed to enhance document management for organizations utilizing SharePoint Online. It provides an automated document archiving solution that integrates with SharePoint Online, transferring documents to Azure Blob Storage based on customizable lifecycle policies.
Key Features:
Automated Document Archiving: Squirrel intelligently moves documents from SharePoint Online to cost-effective Azure Blob Storage according to pre-set lifecycle policies. This automation helps in reducing storage costs while ensuring that essential documents are retained and managed efficiently.
Data Access and Rehydration: Despite archiving, Squirrel ensures that users have access to their documents. It leaves a stub file in SharePoint with the same name as the original document, allowing users to rehydrate and retrieve the archived data with a single click. This feature makes the archiving process transparent and user-friendly, ensuring that important documents are always accessible when needed.
Reporting: Squirrel provides detailed reports on various aspects of document management, including document statuses, access logs, and storage utilization. These reports enable organizations to monitor their data management practices, make informed decisions about their storage strategies, and ensure compliance with data retention policies. The reporting feature is crucial for maintaining oversight and optimizing storage resources.
Security and Compliance:
Squirrel prioritizes security and compliance by encrypting all data during the archiving process. It ensures that sensitive information is protected through robust encryption and authentication mechanisms. This commitment to security helps organizations meet regulatory requirements and safeguard their data against unauthorized access.
Additional Tools:
To further support data management, SmiKar Solutions offers a free tool called SharePoint Storage Explorer. This tool helps users assess and manage their SharePoint storage without archiving or deleting files, providing a comprehensive solution for organizations looking to optimize their SharePoint environments.
Categories & Use Cases
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