Solarislive Event Manager

Solarislive Event Manager, developed by Solarislive Inc., is a cloud-based management service designed to assist in the organization and promotion of music competitions and festivals. This comprehensive solution caters to organizations of various sizes, from small local competitions to large national or international festivals. It is specifically tailored for music competition organizers, festival organizers, performing arts event coordinators, dance competition administrators, and music education institutions.

Key Features

Event Creation & Administration: Coordinators can efficiently manage all aspects of their event administration online, including content updates on event pages without the need for a web developer. The service ensures uninterrupted event management by allowing festival staff or volunteers to step in and carry on if the administrator is unavailable. Downloadable reports are also available for offline organizing tasks.

Accounts & Registration: Participants, teachers, parents, and adjudicators can create their own accounts to manage their registrations and personal schedules. Account holders have the flexibility to update their profiles, view their registrations, and access their personal schedules. Teachers and parents can easily add their children and students to their accounts for streamlined registration.

Syllabus Class Management: The service allows for the import or manual addition of program or syllabus information. Users can include custom questions specific to each class and easily edit or update classifications. Additionally, classifications or classes that are not in use can be deactivated or hidden.

Registration: Participants can conveniently choose their entries, register, and submit payments in a single step. Customizable registration forms with options to add custom fields and descriptions are available. The service supports various payment processing options, including credit card, e-transfer, and cheque. Participants can edit their registrations, and administrators can make necessary edits or corrections.

Payment Processing: The service collects payments through a shopping cart-like system, offering credit card and cheque payment options. It also supports the acceptance of donations and other revenue streams. Users have the flexibility to choose between online payments or the traditional cheque method.

Drag and Drop Scheduling: Administrators can easily enter and manage venues, competition schedules, adjudicator accounts, and registration results using a convenient drag and drop interface. The tool allows for assigning dates and times for venues, classes, and adjudicators. A split tool is available for entries that are too large for one classification. Participants can view their specific schedules, and administrators can display live schedules with or without names.

Competition, Contest & Festival Event Reports: The service generates automated reports for competitor slips, day sheets, adjudicator forms, registration lists, and schedules. It also provides final reports for tracking winners, scholarships, and other key details. Downloadable reports are available for organization and record-keeping purposes.

Support & Training: Onboarding includes one-on-one training, ensuring users are well-equipped to utilize the service. Support is provided through emails, ticket systems, phone calls, and video meetings. Users have access to tutorials and a knowledge base with best practice tips. Various customer care options, such as chat, call, help desk, and video tutorials, are available.

Donations & Fundraising: The service enables fundraising through sponsor ads and links. It supports service fees by class or transaction and provides a product shopping cart option for additional orders and donations. Users can create a dedicated donation page to collect sponsorships and donations.