Study Catalyst

What is Study Catalyst?

Study Catalyst is a clinical trial management system (CTMS) tailored to the operational and financial needs of small to midsize research sites. The platform centralizes visit tracking, invoicing, document oversight, and real-time study visibility—with the goal of enabling research sites to operate with greater efficiency and fewer tools.

Key Features:

Automated Financial Management: Tracks all invoiceable and non-invoiceable items, subject visits, triggered study fees, one-time or recurring triggers. Supports both auto-pay and invoice-based workflows across multiple sponsors. Post payments with ai-powered remittance reconciliation.
Smart Visit Configuration: No manual data entry. Define visit schedules, billable procedures, default billing amounts, and other fees per study protocol. Includes guardrails for activities already completed or invoiced.
Monitoring & Site Event Triggers: Logs all major sponsor milestones—such as monitoring visits, amendments, site activation—and ties them to invoice logic automatically.
Calendar-Based Visit Oversight: Manage scheduled and completed subject visits with a unified calendar view and quick-edit modals to streamline coordinator workflows.
Dynamic Study Listings: Sites can instantly publish enrolling studies to the public-facing Connect Portal without manual data entry. Listings are generated from registry data and can be enhanced to increase visibility to potential participants.

Benefits:

Improved Financial Visibility: Sites can clearly track what is billable, what’s pending, and what has been paid, reducing missed revenue opportunities.
Faster Study Startup: Launch new studies with zero manual data entry using protocol extraction tools that populate full visit schedules, windows, and financials automatically.
Operational Efficiency: Simplifying the already complex workflow for study coordinators.
Better Recruitment Positioning: Contextual data about local competing sites and study-level recruitment metrics enables better-informed enrollment strategies.

Differentiators:

Zero Manual Study Setup: Sites can create a full study in the CTMS, including visit schedule, window logic, and finance mapping, directly from protocol documents using automatic data extraction.
Built-in Competitive Analysis: Study Catalyst provides contextual intelligence by showing nearby competing sites working on the same protocol and general recruitment metrics for the study. This helps sites adjust recruitment strategy based on local market dynamics.
Designed for Billing Precision: Every feature is designed with finance in mind, from triggered event-based invoices to audit-ready summaries ensuring sites can track what’s due, when, and why.
Built for Site Networks: Multi-site architecture is supported from day one, allowing organizations to manage multiple locations or PIs with a shared view of operations and finances.

Company Direction:

Study Catalyst states they are building infrastructure that empowers clinical research sites to operate efficiently at scale. With integrations planned for leading eSource platforms and AI-powered study workspaces in development, they further state that their platform will evolve into a complete site operating system focused on reducing burden and enhancing performance.