System 5

System 5, developed by Reinhardt Software GmbH, is a software solution designed to streamline and optimize various aspects of business operations in the maritime industry. According to the vendor, this tool offers a range of modules and features to enhance communication, shipping position management, vessel information tracking, laytime calculation, invoicing, customer relationship management, and more. The product is aimed at companies of all sizes, including small, medium, and large enterprises, operating in the maritime industry, such as shipping companies, maritime logistics providers, port operators, ship brokers, and charterers.

Key Features

Enterprise E-Mail Solution: According to the vendor, System 5 provides an integrated messaging system with various means of communication, including a user-friendly interface and configurable user rights to ensure privacy of messages. Additionally, it offers native applications for smartphones running on iOS or Android, making it easily accessible on the go.

Customer Relation Management (CRM): The vendor states that System 5 offers a hierarchical structure for storing contacts in companies, departments, and persons, providing a complete view of customer records. It allows access to communication history, comment sections, customer-related attachments, and phone integration. The product also includes various built-in features for comprehensive customer data management.

Workflow & Filing: System 5 includes a complete Document Management System, serving as an organizer and workbench for streamlining workflow within the organization, as claimed by the vendor. It seamlessly integrates with other modules, allowing for efficient data management.

Tonnage List / Vessel Database: According to the vendor, this feature provides detailed information about ships, including technical and commercial data. It allows for the importation of vessel data from third parties, which can be protected from overwriting. System 5 also includes a Position List for fast and accurate ship search and circulation, along with an Automatic Position Updater for handling incoming positions from the messaging module.

Sale & Purchase: System 5 offers S&P specific enhancements within the vessel module, providing a vessel history with links to messages and sources, as claimed by the vendor. It also includes a Purchase Enquiry module for handling customer enquiries and a Sold Log for keeping a sales history.

Voyage Estimation & Distance Table: According to the vendor, users can perform T/C-Voyage Estimations using a Distance Table for easy calculations. It allows for multiple combinations of load, discharge, and bunkering ports, as well as the comparison of different voyage options or vessels for a cargo. Integration with other System 5 modules ensures seamless data management.

Automatic Identification System (AIS): System 5 integrates with Vesseltracker.com, providing forward and current positions of vessels, according to the vendor. It displays a vessel's track on the world map, including draft and speed history. Additionally, it offers a Position Visualizer for analyzing and comparing forward positions, using a high-resolution map based on "OpenStreetMap" for displaying routes.

Voyage Operation: This feature includes post fixture calculation for Voyage and Time Charter, allowing for the comparison of estimated and actual values, as claimed by the vendor. It also enables the creation of hire, freight, and commission invoices and credit notes.

Invoicing & Reports: System 5 provides a complete invoice generation tool for manual and automated notes, according to the vendor. It supports multiple companies and currencies with updated rates, offers payment control, and includes an interface to bookkeeping systems. Various reports based on Voyage Operations and Invoicing are also available.

Laytime Calculation: According to the vendor, System 5 offers a comprehensive calculation tool for laytime, avoiding the use of error-prone spreadsheets. It allows for the comparison of estimated and actual values and enables the creation of hire, freight, and commission invoices and credit notes.