Name: vCongress
Price: 99 USD
Author: SciSerTec

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Cross-Browser Testing

Feature Management

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vCongress, developed by SciSerTec, is a professional congress organization (PCO) platform designed specifically for the medical and life science fields. According to the vendor, it caters to a wide range of businesses and serves medical professionals, life science researchers, conference organizers, event management companies, and professional congress organizations. With its comprehensive features and user-friendly interface, vCongress aims to provide a centralized solution for organizing and managing conferences and congresses in these industries.

## Key Features

According to the vendor, some of the key features of vCongress include:

**Web-based platform**: vCongress is a web-based platform that allows users to organize and manage conferences and congresses online. It provides a centralized platform for various conference-related activities, including organization, management, participant administration, abstract submission, payment, ticketing, and event management.

**Mobile ready**: The vendor claims that vCongress is designed to be mobile-ready, enabling users to access and manage their conferences from smartphones or tablets. The platform is optimized for mobile devices, aiming to provide a seamless user experience and easy navigation on the go.

**CRM (Customer Relationship Management)**: vCongress includes a built-in CRM system that, according to the vendor, helps users manage participant information and communication. Users can import data, track participant activities, and send customizable registration emails, aiming to streamline participant management and facilitate effective communication.

**State-of-the-art Java programming**: The vendor states that vCongress is built using state-of-the-art Java programming, which is intended to ensure robustness, security, and scalability. The use of Java programming language enables efficient data processing and aims to enhance the overall performance of the platform.

**User-friendly design**: According to the vendor, vCongress is designed to be user-friendly, providing intuitive interfaces and clear instructions. The aim is to enable users to easily navigate and perform tasks without requiring extensive technical knowledge, thereby eliminating the need for extensive training or technical support.

**Bilingual (English/German)**: vCongress supports both English and German languages, according to the vendor. Users can manage their conferences in their preferred language, aiming to facilitate efficient communication with participants from around the world.

**Data security**: The vendor claims that vCongress prioritizes data security and implements the highest safety standards, including HTTPS encryption. According to the vendor, all data transmitted between users and the platform is encrypted, aiming to ensure the confidentiality and integrity of conference data.

**Compliance with data protection regulations**: The vendor states that vCongress complies with the German data protection law, which is known for its stringent regulations and high standards of data privacy. According to the vendor, the platform ensures that user data is handled in accordance with the law, providing users with the assurance that their data is protected and handled responsibly.

**Server hosted in Frankfurt am Main, Germany**: vCongress servers are hosted in Frankfurt am Main, Germany, according to the vendor. Hosting the servers in Germany aims to ensure reliable performance, data security, and compliance with German data protection laws.

**Registration module**: vCongress provides a comprehensive registration module for managing participant registrations. Users can customize registration emails, generate automatic name badges and certificates, and set up participant status, fees, and early bird options. The aim is to simplify and streamline the registration process.

Customizability and Adaptability: Many users have praised the software for its extensive possibilities for manual editability, allowing them to customize and adapt it to their specific needs. This flexibility has been mentioned by several reviewers, highlighting the software's ability to cater to different requirements.

Cost-Effectiveness: Reviewers have found the software to be a cost-effective option due to its easy setup process without additional renting fees. This attribute has been appreciated by multiple users, who consider it as a positive aspect of using the software.

Excellent Customer Support: Multiple reviewers have expressed their satisfaction with the customer support provided by the company. They have highlighted that the support team was helpful in case any features needed to be removed, added, or modified. The availability of exemplary customer support has been consistently mentioned as a major advantage of using this software.

Optics: Some reviewers have mentioned that the optics of vCongress could be improved, indicating that they feel the visual appearance of the software is not as aesthetically pleasing as they would like.

Non-intuitive features: Several users have noted that some aspects of vCongress are not self-explanatory, suggesting that certain features or functionalities may not be easily understandable or intuitive for users.

Clarity issues: A few reviewers have mentioned discussing minor clarity issues with the company, implying that there may be areas within vCongress where information or instructions are not clear. This could potentially lead to confusion or difficulty in using the software. However, these users believe that these concerns might be addressed in future versions of vCongress, indicating that they perceive room for improvement and an openness from the company to make necessary enhancements based on feedback.

vCongress has proven to be a valuable tool for organizing international scientific events with a large number of participants and abstracts. Users have successfully utilized the software to manage events with up to 400 participants, praising its performance in streamlining the organization process. They express satisfaction with vCongress and mention their intention to use it again in the future. The software's capabilities in registration management, abstract collection review, and payment processes have provided great assistance, allowing organizers to easily monitor these tasks. 

The convenience offered by vCongress is particularly intriguing for international meetings with 150 to 250 participants, as users have found the platform to be highly beneficial in ensuring a smooth and efficient event. Additionally, the software has been extremely helpful in facilitating the election of candidates for various positions within professional societies. Its features have been praised for simplifying the election process and providing an easy-to-use platform for managing candidate nominations. Overall, vCongress has proven itself as a reliable and versatile tool for organizing and managing scientific events, delivering value to users seeking efficient event management solutions.

Basic

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Intro

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vCongress

Event Management platforms is used to manage events, from planning to registration and ticketing, to apps for attendees.

Event Management

SciSerTec

Virtual Event

These are features for Virtual Event software.

Registration, RSVP, and ticketing

Attendees can register, RSVP, and/or purchase tickets for the event in advance

Email marketing

Personalized email marketing to registered attendees, either within the software or through integrations

Livestreaming

Events can be broadcast live to hundreds or thousands of attendees

Audience engagement

Interactive features like live chat, polls, Q&A, and gamification

Event recording

Events can be recorded so that attendees can rewatch presentations at a later time

Virtual booths

Sponsors can set up customizable virtual booths that attendees can visit

Networking

Video and text chats specifically for attendee networking are available

Event analytics

Analytics and reporting (e.g., total attendee counts at individual presentations and booths, satisfaction with presentations) are available to help determine the success of events

Online Events Collaboration

Features related to collaboration between attendees during web conferences, webinars, and other online events.

Live chat

Participants can use one-on-one and group instant messaging to communicate privately or selectively during meetings.

Audience polling

Attendees can ask questions during the presentation.

Meeting space storage

Includes cloud storage space for files related to the meeting, which is accessible to presenters, attendees, and/or participants.

Annotation

Presenters and/or participants can make real-time annotations to presentation content, such as slides.

Remote support features

Includes features for remote support, such as remote control of mobile devices.

Handouts

Administrators of online events can distribute handouts or other supplemental, digital materials to event attendees.

Online Events Marketing

Features related to the marketing and branding of online events, and use of online events for marketing purposes.

Branding options

Users can customize the look and feel of the application so that online events are branded (colors, company logo, etc.)

Integration to Marketing Automation

Webinar software integrates with users' MA systems to send out registration confirmations, email reminders about upcoming events, follow-up emails with webinar recordings, etc.

Attendee list export

The ability to export lists of event participants.

Online Events Security

Features related to the security of meetings and other events held via web conferencing/webinar software.

User authentication

Administrators can require users to authenticate their identities before joining a meeting.

Participant roles & permissions

Administrators can grant users different levels of access to conferences, as moderators, presenters, attendees, or participants. Permissions can be set for individual users, or based on user role/group.

Participant list

Participants can see a list of other participants.

Confidential attendee list

Presenters, moderators, or admins can see a confidential list of attendees that is not visible to all attendees.

Secure file sharing

File sharing capabilities are secure for sensitive data.

Online Meetings / Events

Features related to hosting and attending meetings and events online.

Scheduling

Users can schedule meetings ahead of time and schedule regular or recurring meetings.

Calendar integration

Scheduling capabilities integrate with users’ Calendars.

Meeting initiation

Meetings can be easily initiated, whether they are scheduled or on the fly.

End meetings

Integrates with social media

Integrates with social media sites like Twitter and LinkedIn to promote meetings and webinars.

Record meetings / events

Meetings and webinars can be recorded for playback.

Dial-in attendance

Invitations include a phone number that attendees can to dial into meetings (audio-only).

Online attendance

Invitations include a link for attendees to listen/view/participate in meetings from their internet browsers.

Mute

Attendees have the option to mute themselves during meetings.

Slideshows

Presenters can present slideshows during the meeting within the web conferencing platform.

Media

Presenters can display images and videos during a meeting within the web conferencing platform.

International calling

Supports audio and video for international calls.

Multiple webcam streams

Supports multiple webcam streams for group face-to-face meetings.

Event registration

Attendees can register in advance for upcoming online events (such as webinars).

vCongress

Overview

What is vCongress?