Procurement Contracts - A set of Terms and Conditions for every PO or Agreement you create
September 22, 2014

Procurement Contracts - A set of Terms and Conditions for every PO or Agreement you create

Victor Alarcon | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source

Software Version

Oracle 12.1.3 E-Business Suite

Modules Used

  • Procurement Contracts

Overall Satisfaction with Oracle E-Business Suite Procurement Contracts

We have an on staff lawyer that authors about 17 different contract templates for service work and materials. These contract templates contain all of the terms and conditions we use for various types of purchase orders, contract purchase agreements and blanket purchase agreements. The system defaults the main contract template used and then the buyer decides if another one is more appropriate to use. If so they remove the main one and add one of the other contract templates to the document they are creating. The terms and conditions are then synchronized to the document. When viewing the document the PO PDF contains the PO itself along with the terms and conditions. The sychronization is done through XML publisher.

Our on staff lawyer enters all of the terms and conditions required for the specific service including general requirements, compliance language, lien waivers, billing instructions, etc...into one big clause which serves as the contract template. These are update periodically when the need arises
  • Each document goes out the door with a specific set of terms and conditions
  • All of our service work which we do a lot of has its own unique set of terms and conditions
  • Material purchases have their own set of terms and conditions
  • Our lawyer has had trouble editing the clauses through WORD
  • We have not utilized all of the functionality within the product
  • We didn't want our buyers picking and choosing from a library of clauses to build a set of terms and conditions. Instead our lawyer has already done the heavy lifting by including everything in one contract template
  • Increased employee efficiency
  • Ensuring we have reduced our risk by having the correct set of terms and conditions on every PO we create
The product was selected before I came into this position. I am not sure what else was looked at.
Oracle E-Business Suite Procurement Contracts has served us well. I don't see us changing anything.
Oracle E-Business Suite Procurement Contracts is well suited for creating various contract templates based on whether or not you are doing construction work, non-construction work, lease and rentals, engineering services or I.T. services.

You can build a set of questions to help guide your users to select the appropriate template or clause but we elected not to go that route.