DATABASICS Expense vs. Negotiatus

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
DATABASICS Expense
Score 4.0 out of 10
Mid-Size Companies (51-1,000 employees)
DATABASICS Expense Software streamlines expense management processes, decreases processing costs, and reduces the risk of non-compliance by enabling employees to submit expenses from anywhere. It aims to eliminate the hassle of managing expense reports with a cloud-based solution. The mobile-ready expense software enables employees to capture expenses from their phones or tablets, reducing the cost of travel reimbursements. According to the vendor, key features business…
$800
per month
Negotiatus
Score 9.0 out of 10
N/A
Negotiatus is purchasing software from the company of the same name in New York, that aims to transform the way business administrators and users place orders, control spend, and submit payment across their vendors. The platform is built for the entire purchasing process, and is designed to provide a consistent experience from sourcing through payment across every vendor and website.N/A
Pricing
DATABASICS ExpenseNegotiatus
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
DATABASICS ExpenseNegotiatus
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeRequiredNo setup fee
Additional DetailsAnnual subscription Billed monthly or quarterly in advance Starting at $800/month Pricing based on volume (see above) with negotiated monthly minimum and overage rates Fixed fee for implementation and other projects Technical support included in monthly subscription
More Pricing Information
Community Pulse
DATABASICS ExpenseNegotiatus
Top Pros
Top Cons

No answers on this topic

Best Alternatives
DATABASICS ExpenseNegotiatus
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.1 out of 10
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.1 out of 10
Medium-sized Companies
BILL Spend & Expense
BILL Spend & Expense
Score 8.8 out of 10
BILL Spend & Expense
BILL Spend & Expense
Score 8.8 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.5 out of 10
Webexpenses
Webexpenses
Score 8.5 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
DATABASICS ExpenseNegotiatus
Likelihood to Recommend
9.0
(1 ratings)
8.0
(1 ratings)
Support Rating
9.0
(1 ratings)
-
(0 ratings)
User Testimonials
DATABASICS ExpenseNegotiatus
Likelihood to Recommend
DATABASICS
Ability to sync with many other systems and flexible systems. I do not recommend for areas with a bad internet connection.
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Negotiatus
Negotiatus is well suited for multi-location--many locations doing the same thing, such as a franchise model. However, if you really want to have tight control on costing, the reporting is not robust enough that, with scale, it would make more sense to bring this in house and create your own vendor relationships
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Pros
DATABASICS
  • Mobile application.
  • Easy to attach supporting documents.
  • The approver can approve from a mobile phone.
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Negotiatus
  • Consolidated invoicing--Negotiatus consolidates all invoices into one monthly invoice for us to pay by the 15th of the subsequent month.
  • General ledger mapping--products on the platform can be mapped to one or more entities or cost centers through a monthly consolidated file, which has great value when it comes to process efficiency.
  • Ease of use--the platform is fairly easy for both users and administrators. With many locations that are geographically dispersed, it allows us to manage purchasing without an excess training need.
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Cons
DATABASICS
  • Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
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Negotiatus
  • Communicating Savings: Negotiatus sells itself on its vendor network--the ability to search for the best possible price according to what is available. However, it is challenging to tell what that savings would have been (e.g., WB Mason vs. Amazon).
  • Speed of Resolution: it sometimes takes a few months to come to a resolution when it comes to analysis/reporting. As they do not have great reporting around savings, we often ask for them to provide some periodic analysis. The account manager will put in the request, but it may not get completed or be up to the appropriate standard due to lack of understanding of the requirements.
  • Cancelled Orders: at some points early on (2+ years ago), many of the orders were cancelled and we were left scrambling to replace them. That has gotten much better.
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Support Rating
DATABASICS
Happy with customer support services and the improvements it added to our operations.
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Negotiatus
No answers on this topic
Alternatives Considered
DATABASICS
It costs less. Flexible employees allow you to customize the system to fit your requirements.
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Negotiatus
No answers on this topic
Return on Investment
DATABASICS
  • Flexibility allows us to speed up the process of reconciling advances.
  • Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
  • Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.
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Negotiatus
  • Positive efficiencies (major positive)
  • Negative monthly costs per location
  • Positive control
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ScreenShots

DATABASICS Expense Screenshots

Screenshot of DATABASICS works on mobile or desktopScreenshot of Tracks all kinds of expensesScreenshot of Supports multiple languages or currenciesScreenshot of Personalizable expense reports