What users are saying about
5 Ratings
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Score 4.2 out of 100
1 Rating
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Score 8 out of 100

Attribute Ratings

  • DATABASICS Expense is rated higher in 1 area: Likelihood to Recommend

Likelihood to Recommend

9.0

DATABASICS Expense

90%
1 Rating
8.0

Negotiatus

80%
1 Rating

Support Rating

9.0

DATABASICS Expense

90%
2 Ratings

Negotiatus

N/A
0 Ratings

Likelihood to Recommend

DATABASICS

Ability to sync with many other systems and flexible systems. I do not recommend for areas with a bad internet connection.
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Negotiatus

Negotiatus is well suited for multi-location--many locations doing the same thing, such as a franchise model. However, if you really want to have tight control on costing, the reporting is not robust enough that, with scale, it would make more sense to bring this in house and create your own vendor relationships
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Pros

DATABASICS

  • Mobile application.
  • Easy to attach supporting documents.
  • The approver can approve from a mobile phone.
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Negotiatus

  • Consolidated invoicing--Negotiatus consolidates all invoices into one monthly invoice for us to pay by the 15th of the subsequent month.
  • General ledger mapping--products on the platform can be mapped to one or more entities or cost centers through a monthly consolidated file, which has great value when it comes to process efficiency.
  • Ease of use--the platform is fairly easy for both users and administrators. With many locations that are geographically dispersed, it allows us to manage purchasing without an excess training need.
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Cons

DATABASICS

  • Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
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Negotiatus

  • Communicating Savings: Negotiatus sells itself on its vendor network--the ability to search for the best possible price according to what is available. However, it is challenging to tell what that savings would have been (e.g., WB Mason vs. Amazon).
  • Speed of Resolution: it sometimes takes a few months to come to a resolution when it comes to analysis/reporting. As they do not have great reporting around savings, we often ask for them to provide some periodic analysis. The account manager will put in the request, but it may not get completed or be up to the appropriate standard due to lack of understanding of the requirements.
  • Cancelled Orders: at some points early on (2+ years ago), many of the orders were cancelled and we were left scrambling to replace them. That has gotten much better.
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Pricing Details

DATABASICS Expense

Starting Price

Editions & Modules

DATABASICS Expense editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    Optional $4

    Additional Details

    Negotiatus

    Starting Price

    Editions & Modules

    Negotiatus editions and modules pricing
    EditionModules

    Footnotes

      Offerings

      Free Trial
      Free/Freemium Version
      Premium Consulting/Integration Services

      Entry-level set up fee?

      No setup fee

      Additional Details

      Support Rating

      DATABASICS

      Happy with customer support services and the improvements it added to our operations.
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      Negotiatus

      No answers on this topic

      Alternatives Considered

      DATABASICS

      It costs less. Flexible employees allow you to customize the system to fit your requirements.
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      Negotiatus

      No answers on this topic

      Return on Investment

      DATABASICS

      • Flexibility allows us to speed up the process of reconciling advances.
      • Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
      • Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.
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      Negotiatus

      • Positive efficiencies (major positive)
      • Negative monthly costs per location
      • Positive control
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      Screenshots

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