Name: Negotiatus
Rating: 9 (2 reviews)
Author: Negotiatus

Help Desk

Web and Video Conferencing

Customer Support

Batch Management Software

Product Lifecycle Management (PLM)

Development

Business Intelligence (BI)

Collaboration

Digital Rights Management (DRM)

Enhanced 911 (E911)

Facility Management

IP PBX

Operational Analytics

Policy Management

Enterprise

Accounting

Invoicing

Nonprofit Accounting

Subscription Management

Finance and Accounting

Applicant Tracking

Corporate Learning Management

Employee Recognition

Employee Scheduling

HR Management

Payroll

Stock Option Plan Administration

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Application Performance Management (APM)

Archiving

Build Automation

Cloud Cost Management

Cloud Storage

Code Review

Configuration Management Databases

Data Mapping

Density-Optimized Servers

Email Encryption

Firewall Security Management

Fraud Detection

IP Address Management (IPAM)

IT Service Providers

Integration Platform as a Service (iPaaS)

Log Management

Managed DNS

Network Performance Monitoring

Software-Defined WAN

System Monitoring

Web Scraping

WiFi Hotspot

Workload Automation

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Audio Editing

Content Management

Email Deliverability

Email Marketing

Marketing Automation

Online Proofing

Search Engine Marketing (SEM)

Social Media Management

Social Media Marketing

Survey & Forms Building

Web Analytics

Marketing

Job Site Management

Project Management

Waste Management

Writing and Proofreading Tools

Professional Services

Customer Relationship Management (CRM)

Product Configuration

Social Commerce

Sales

Laboratory Information Management

Membership Management

Roofing

Vertical-Specific

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BILL

Webexpenses

Paylocity

Expensify

Dext

IRIS Software Group

QuickBooks Online

Intuit

BILL Spend & Expense

Atlassian Jira

Atlassian

FreshBooks

Xero

Negotiatus is purchasing software from the company of the same name in New York, that aims to transform the way business administrators and users place orders, control spend, and submit payment across their vendors. The platform is built for the entire purchasing process, and is designed to provide a consistent experience from sourcing through payment across every vendor and website.

Rippling’s platform for HR, IT, payroll, and spend management automates the entire employee lifecycle, ensures compliance, supports device management, and provides real-time financial visibility from a central dashboard.

Rippling

Negotiatus

Expense Management Software is designed to submit, process, reimburse, and track employee expenses. Typical features facilitate and automate invoicing and approval processes. Document management is usually contained in the software for capturing receipts and creating an audit trail. This allows administrators to approve expenses (e.g. for travel) and generate reports. More comprehensive software manages travel itinerary and add various levels of support for the transaction process, increasing efficiency and reducing fraud.

Expense Management

Negotiatus Overview: End-to-End Purchasing & Payments

Likelihood to Recommend

Employee Expense Reporting

Allows companies to track employee expenses to make cost-effective decisions.

Corporate Card Reconciliation

Allows companies to reconcile employee expenses with company card statements.

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

Customizable Approval Policies

Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.

Financial Document Management

Invoices, expense reports, and associated documents are stored within the platform for any future needs.

Payment Status Tracking

Tracks what stage payments are at in the process, from approval to receipt.

Payment Audit Trail

Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.

Duplicate Bill Detection

Detects duplicate invoices or expense reports to prevent double payments.

Advanced OCR

Automatically imports information from invoices, receipts, expense reports, and other 
scanned documents into the platform.

Electronic Funds Transfer

Funds can be transferred via EFT as opposed to paper checks.

PCI Compliant Security Measures

Banking and finance information is protected according to Privacy Shield and GDPR standards.

Sage Intacct

Motionsoft

Microsoft Excel

Director, Finance and Accounting

Negotiatus 2021-07-27 11:03:38

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TrustRadius

Account manager

Ability to search

General ledger

Cost centers

Ease of use

Home

Expense Management Software

We have been using Negotiatus to manage purchasing across our network of flexible office space locations. Negotiatus allows us to control purchasing at the location level through approval workflows and budget limits. It also allows us to map approved products to our general ledger accounts, making the coding process seamless. Negotiatus also allows for consolidated invoicing--only having to manage one invoice per location on the accounts payable side. In short, we are able to solve multiple business problems simultaneously related to purchasing.

Consolidated invoicing--Negotiatus consolidates all invoices into one monthly invoice for us to pay by the 15th of the subsequent month.
General ledger mapping--products on the platform can be mapped to one or more entities or cost centers through a monthly consolidated file, which has great value when it comes to process efficiency.
Ease of use--the platform is fairly easy for both users and administrators. With many locations that are geographically dispersed, it allows us to manage purchasing without an excess training need.

Communicating Savings: Negotiatus sells itself on its vendor network--the ability to search for the best possible price according to what is available. However, it is challenging to tell what that savings would have been (e.g., WB Mason vs. Amazon).
Speed of Resolution: it sometimes takes a few months to come to a resolution when it comes to analysis/reporting. As they do not have great reporting around savings, we often ask for them to provide some periodic analysis. The account manager will put in the request, but it may not get completed or be up to the appropriate standard due to lack of understanding of the requirements.
Cancelled Orders: at some points early on (2+ years ago), many of the orders were cancelled and we were left scrambling to replace them. That has gotten much better.

Cost coding/accounting
Consolidated invoicing
Bulk updates to product lists

Positive efficiencies (major positive)
Negative monthly costs per location
Positive control