DATABASICS Expense vs Shoeboxed

• Mobile application.
• Easy to attach supporting documents.
• The approver can approve from a mobile phone.

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• Hassle free ways to submit (mobile, snail mail, etc.) with virtually no workload for us
• Digitalizing business cards to facilitate contact management
• Categorizing of receipts to make them searchable

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• Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.

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• I had some issues with the mobile app in the past - where it crashes or gets stuck uploading. I think they fixed most of that, however, I transitioned to simply mailing my documents off to them.

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• Flexibility allows us to speed up the process of reconciling advances.
• Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
• Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.

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• It saves me, I would say, at least 2-3 hours each week
• We probably generate 'better' tax returns - more deductions and save on our accountant in the process, since they have everything perfectly prepped

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