Penny Software vs. Zip Intake-to-Procure

As previously stated, the use of Penny Software is great for the procurement of equipment required to do our jobs. We have seen a number of vendors come up with great pricing options for us to use. This way we have saved large amounts of money which we could invest in other areas of the business.

Incentivized

Zip can be used for routing all vendor-level approvals for new vendors and all renewals across our organization. It can also be helpful for managing all purchases from existing vendors. For non-spend related approvals, it’s not as well suited. Zip was definitely designed for procurement workflows. They also have a vendor management portal that links up directly to something like NetSuite for management and visibility.

• Simple UI
• Large customization options
• Quick file imports

Incentivized

• No coding - Ability for the administrator to make changes without development resources helps us be agile as a procurement org.
• Visibility to the user in a great user interface
• Accountability (helps us track SLAs on response time), Audit trails keeping track of everything
• The implementation team was incredible, as is ongoing support. They want you to succeed in your goals vs. just implement their tool

• More tutorials on features via YouTube

Incentivized

• There are some duplicated fields such as anticipated total spend vs. price line item breakdown that asks for the same thing. This is a little bit tedious
• Does not show which invoices got processed and applied to open POs
• Does not integrate / migrate special custom fields within Zip Intake-to-Procure into other tech stacks (NetSuite)

Incentivized

Incredibly responsive and helpful.

Incentivized

Penny Software has a great UI with a great support system. We are able to alter what we see and how we see particular data. This makes it easier for us to make decisions based on the information provided in a convenient manner. The support from the Penny team makes it easy for us to make adjustments to whatever we require out of the software, it also helps the team to get familiar with features they may have never used before.

Incentivized

I prefer Zip for its for its user-friendly interface and ease of adoption, especially if the organization values a simpler and more intuitive system for users across various departments. Comparatively, Zip is a more budget-friendly solution compared to some enterprise-level systems like SAP ARIBA or Oracle PeopleSoft, especially for smaller or mid-sized organizations with specific procurement needs.

Incentivized

• Positive ROI, is not particularly tangible, but the time saved meant that staff can focus on other projects

Incentivized

• Visibility for all necessary approvers and reviewers of the process.
• Lack of open API to other systems (i.e Mondays, Smartsheet) is causing concerns for team that might want to move away from current tool.
• No 3rd party implementation required is huge cost / time savings.

Incentivized