Acubiz

Acubiz by Visma Acubiz A/S is an expense management solution aimed at streamlining and automating the expense management process for small to large enterprises. According to the vendor, this software caters to a wide range of professions and industries, including finance and accounting professionals, travel and expense managers, HR managers, operations managers, IT managers, professional services, manufacturing, retail, healthcare, and education.

Key Features

Expense Management: According to the vendor, Acubiz streamlines and automates the expense management process by capturing and digitizing expense receipts, categorizing expenses, assigning them to specific projects or departments, and submitting expense reports for approval.

Company Card Integration: Acubiz allows for easy expense tracking by connecting company credit cards, automatically matching credit card transactions with receipts, and generating accounting-ready data for simplified bookkeeping, as per the vendor's claims.

Travel Expense Management: Acubiz provides a centralized platform for managing and tracking travel expenses, capturing and storing booking confirmations and invoices, automatically matching travel expenses with credit card transactions, and generating travel expense reports for approval and reimbursement, as claimed by the vendor.

Time Registration: The vendor states that Acubiz enables the registration and tracking of working hours for employees, visualization of the scope of work tasks and projects, an overview of actual time consumption, and the exportation of time registration data for payroll and project management purposes.

Vacation and Absence Management: Acubiz offers the ability to register vacation, sick leave, and other types of absence, plan and track employee vacation and absence in one system, automate absence approval workflows, and export absence data for payroll and HR management, according to the vendor.

Integration with Finance Systems: According to the vendor, Acubiz allows for seamless data exchange with two-way integration between Acubiz and finance systems, automatic loading of master data from the finance system into Acubiz, and the exportation of accounting-ready data from Acubiz to the finance system, reducing manual data entry and ensuring data accuracy.

Per Diem Management: The vendor claims that Acubiz simplifies expense reporting for per diem expenses by managing per diems for meals and accommodations, defining per diem rates based on location, and calculating per diem amounts based on trip duration and location.

Mobile App: According to the vendor, Acubiz offers a user-friendly mobile app for expense management on the go, allowing users to capture receipts, submit expenses, track expense reports, and receive notifications and reminders for pending approvals and reimbursements. The app is available for both iOS and Android devices.

Reporting and Analytics: With Acubiz, users can generate customized reports for expense analysis, gain insights into expense patterns and trends, identify cost-saving opportunities, and support data-driven decision-making, as claimed by the vendor.

Policy Compliance: Acubiz allows users to define and enforce expense policies within the system, automatically validate expense submissions against predefined rules, flag policy violations for transparency and monitoring, and ensure compliance with company policies, according to the vendor.