Eptura Workspace is a cloud-based workplace management and space planning platform that combines the core capabilities of the former iOFFICE and SpaceIQ solutions. The software provides interactive floor plan mapping, desk hoteling, meeting room reservations, and visitor check-in to support flexible office environments. Facilities and workplace operations teams utilize its move management workflows, occupancy sensors integration, and space utilization analytics to monitor real-time office density, reallocate departmental seating, and plan long-term real estate footprints.
Sr Director in Quality Assurance at Seagen (1001-5000 employees)
Use Cases and Deployment Scope
I use it to book space for meetings or office time on site. The office building I use is mostly open space so it’s important to book space as soon as you realize you need space. I can book multiple spaces during the day depending on what space I need.
Pros
Selecting specific space
Timely
Easy to use - one sign one
Can book multiple space at one time
Cons
No issues
Most Important Features
Easy to use
One log in
Can book multiple spaces in one session
Return on Investment
100% of staff you needed to be in office were required to use iOffice
Follow up surveys on iOffice use had a 95% positive response by users
Once pilot was completed, over 350 staff completed training and used iOffice since 2021
A de minimis incentive was given to thank the reviewer for their time. The incentive was not used to bias or drive a particular response, nor was the incentive contingent on a positive endorsement. More Info
Facilities Project Manager in Finance and Accounting at Pluralsight (1001-5000 employees)
Use Cases and Deployment Scope
I am part of our Facilities and Real Estate team and we use SpaceIQ every day. We mainly use it for the seating of new hires and executing moves in the office at our many locations around the world. It has simplified our processes for this greatly. The days of paper Cad's and having to walk around the office to update maps are over. The number of man hours that SpaceIQ has saved us already is unmeasurable.
Pros
SpaceIQ has greatly simplified and improved the process of executing internal moves and reorgs at our many locations.
SpaceIQ has helped us organize our locations when it comes to where our people sit and are located in each building so that we can easily find them. This allows our IT team to deliver items or get to our employee's desks to assist them with any issues. It also allows our secretaries to deliver packages faster and is just a great employee tool to find out where coworkers sit.
We have been able to organize our building maps with SpaceIQ. From fire extinguishers to camera locations. It has helped our team organize our building maps greatly and be able to pull a map up and know immediately where anything and everything is located in our many buildings.
Cons
They can improve a bit on the response time of their customer service.
The conversation feature can sometimes take a while to receive a response back on.
Return on Investment
Every objective we had for Space IQ to help us with has been met and then some.
We feel that SpaceIQ has been a great investment and is worth every penny.
We are still finding new features and ways top use SpaceIQ each day that are confirming our good choice in investment.
Alternatives Considered
iOffice IWMS, Teem and Robin
Other Software Used
Slack, Workday Business Process Framework, Samanage
A de minimis incentive was given to thank the reviewer for their time. The incentive was not used to bias or drive a particular response, nor was the incentive contingent on a positive endorsement. More Info
A de minimis incentive was given to thank the reviewer for their time. The incentive was not used to bias or drive a particular response, nor was the incentive contingent on a positive endorsement. More Info
Security Engineer in Engineering at Lucid (501-1000 employees)
Use Cases and Deployment Scope
We use SpaceIQ across multiple office buildings in multiple cities. Each office space houses several hundred employees and has 50+ conference rooms. We integrate SpaceIQ with our single sign-on provider using SAML.
Pros
Flexibility for growth. The ability to add new spaces and locations is easy.
SAML support is really easy to set up and very nice to use to get into the application quickly to find where someone is located.
Customer Support is quick to respond and always makes sure that your issues and questions have been fully resolved.
Cons
User provisioning is a little confusing and difficult to use.
Being able to edit a user’s information is limited.
Return on Investment
Employee frustration of being able to locate another employee or conference room is pretty much gone.
The time savings alone from not wandering down hallways and cubicle farms recoups the cost pretty quickly.
A de minimis incentive was given to thank the reviewer for their time. The incentive was not used to bias or drive a particular response, nor was the incentive contingent on a positive endorsement. More Info
Senior Enterprise Account Development II - Team Lead in Sales at Lucid Software (201-500 employees)
Use Cases and Deployment Scope
I love how easy this makes it for new and older employees alike to navigate an office building that has hundreds of meeting rooms. It is also incredible for re-assigning seating charts and finding availability of space for any given group at any given time. It is solving disorganized meeting structure and space-management in an amazing way.
Pros
New Hires and onboarding processes are accelerated greatly.
It saves time and confusion and keeps the office running smoothly on all fronts.
Sharing space is much easier when you know who is where and when they will be there (etc).
Cons
It can be difficult to get your bearings at first, but overall was a great user experience.
Return on Investment
Time savings is a huge ROI. Decrease in needed escalation and unnecessary communication is wonderful.
Other Software Used
Lucidchart, Salesforce Lightning
iOFFICE Alternatives
Products similar to iOFFICE that may also meet your needs.
