One View

One View is a document management and archiving solution specifically developed for automotive dealerships. It caters to dealerships of all sizes, aiming to streamline their document management processes. According to the vendor, One View is utilized by automotive dealership professionals, dealership management professionals, finance professionals in the automotive industry, dealership auditors, and document management professionals in the automotive industry.

Key Features

Document Scanning and Archiving: One View provides a centralized platform for automotive dealerships to scan and archive their documents. It enables dealership users to access documents and accounting records from any store, regardless of the dealership management system (DMS) or rooftop location. The vendor claims that this feature promotes standardized document management across all dealerships while ensuring transparency and access to dealership documents for the corporate office.

Standardized Data Backups: One View offers a COLD (Computer Output to Laser Disk) data archiving service for dealerships. It allows dealerships to upload their monthly accounting reports, such as general ledgers, schedules, and journals, which are then verified and archived by One View's data processing team. According to the vendor, this ensures consistent and timely archiving of critical reports, granting dealerships data ownership and independence from their DMS.

Data Security and Compliance: One View prioritizes data security and compliance with industry standards. The platform employs AES and RSA 256-bit encryption for data at rest and in transit. It also implements robust user administration security controls, including stringent password requirements and email authentication. Regular security evaluations and vulnerability assessments are conducted to ensure data security. The vendor claims that One View is SOC 2 certified, demonstrating adherence to strict guidelines for managing customer data.

Vendor View: One View offers Vendor View, a contract storage and management platform for dealerships. It enables dealerships to upload copies of vendor contracts and receive automated notifications of upcoming contract renewals or expirations. According to the vendor, this feature streamlines the contract management process, enhances vendor relationships, and facilitates expense control. Dealerships can conveniently view and compare all vendor terms and conditions in a centralized location.

WebScan: One View's WebScan utility empowers dealerships to scan documents directly into the Vault document management system using any scanner with a TWAIN-based driver. This eliminates the need for costly hardware or complex scanning software. According to the vendor, users can seamlessly integrate document management into their web browsing experience. The utility offers a user-friendly interface and supports the mobile-enabled features of One View Vault.

Exception Report: One View's Exception Report is a valuable tool for successful audits. It identifies any exceptions or discrepancies in the document management process, enabling dealerships to improve scanning progress and ensure compliance. According to the vendor, this report provides a comprehensive overview of scanning status and progress.

File Upload: One View now enables Vault users to directly upload digital files from their PC into Vault. Users can easily upload various file types and add key document properties for indexing by clicking the manual upload button on the folder. The vendor claims that this functionality eliminates the need for physical document scanning and facilitates effortless digital file storage and retrieval.