ProSpace

The Visitor Management System by ProSpace is a solution designed to streamline the process of registering, screening, and tracking visitors. According to the vendor, this user-friendly system is suitable for companies of all sizes, including corporate offices, technology companies, healthcare facilities, educational institutions, and government organizations. The Visitor Management System aims to ensure workplace safety and deliver a visitor experience that meets high standards.

Key Features

Easy Pre-registration of Guests: According to the vendor, this feature simplifies the visitor check-in process by sending a short registration form and privacy agreements to visitors and VIPs before their appointment, eliminating the need for paper sign-in.

Fast and Organized Check-In: The vendor claims that this feature speeds up the check-in process with a simple and fast contactless sign-in method that securely captures visitor photos and prints customized visitor passes, aiming to provide a smooth and efficient experience.

Host Notifications: The vendor states that this feature instantly notifies the host when their guest arrives and checks in, facilitating seamless communication between front desk employees and other staff members.

Dashboard at a Glance: According to the vendor, this feature offers real-time visibility on who is currently on the company premises, access to visitor information, and the ability to track their activity from pre-registration until the end of their visit, all from a single dashboard.

Digital Document Signing: The vendor claims that this feature allows visitors to sign non-disclosure agreements (NDAs) and other short forms prior to their appointment, ensuring legal compliance and protecting sensitive information.

Site Geo-Fencing: According to the vendor, this feature enhances security by tracking and monitoring the location of visitors within the premises using site geo-fencing technology, providing valuable insights into their movements.

Visitor Screening: The vendor asserts that this feature enables thorough screening of visitors to determine if they are on a third-party watch list, enhancing security measures and ensuring the safety of employees and assets.

Group Invitation: According to the vendor, this feature simplifies the sign-in process for multiple guests by allowing a single entry sign-in, saving time and reducing administrative burdens.

Secured QR Code: The vendor claims that this feature enables easy sign-in for unscheduled visitors using secured QR codes, aiming to provide a quick and hassle-free check-in process.

Analytics and Reporting: According to the vendor, this feature provides a comprehensive overview of visitor patterns and hosting behavior through detailed analytics and reporting, enabling data-driven decision-making and process improvements.