Venue Planner

Venue Planner is a browser-based event planning software developed by VP Venue Planner Development & Sales GmbH. According to the vendor, it is designed to assist organizers, operators, authorities, and other stakeholders in efficiently planning and managing complex events. The software is suitable for businesses of various sizes, from small event organizers to large sports clubs and medium-sized cities. It caters to a wide range of professions and industries, including event organizers, venue operators, local authorities, sports clubs, event management companies, security managers, stadium and arena operators, as well as concert and festival organizers.

Key Features

Dot plans: According to the vendor, users can create and customize dot plans quickly and easily using an extensive library of colors and icons.

Risk Management: The software guides users through a curated risk catalog to manage event risks. Risks can be evaluated individually and categorized based on factors such as hygiene, weather, spectator behavior, and traffic. Users can visualize risks on the venue map and link them to specific points on the dot plan.

Drawing to scale: Venue Planner provides tools for creating scale drawings of events. Users can mark areas, paths, closed-off areas, etc. with intuitive drawing functions. Planning can be done to scale, allowing for capacity and flow rate calculations. Users can also customize event equipment placement using a library of icons or by uploading custom icons.

Upload your own plans: The software supports the upload of complex building plans, which can be georeferenced for easy navigation and retrieval.

Live movement data tracking: Venue Planner offers a live tracking feature that displays movement data in real-time. Users can track the movement of participants, emergency forces, vehicles, and more. Live movement data can be visualized on the event map.

Budget management: Users can track and manage their event budget using Venue Planner. The software allows for monitoring expenses and costs throughout the planning process, aiming to ensure financial transparency and control.

Intuitive interface: Venue Planner features an intuitive interface that is accessible from any device. According to the vendor, the user-friendly design simplifies event planning and reduces the learning curve.

Rights management: Venue Planner offers sophisticated rights management to ensure data security. Users can assign specific permissions and access levels to different stakeholders, helping to maintain the confidentiality and integrity of event plans.

Extensive library: Venue Planner provides an extensive library of icons and features for customization. Users can choose from a wide range of options to enhance their event plans, according to the vendor.

Cloud-based storage: All data in Venue Planner is securely stored in the cloud. According to the vendor, this allows users to access their plans and information from anywhere with an internet connection, ensuring data backup and reducing the risk of data loss.