Name: Venue Planner
Author: VP Venue Planner

Help Desk

Web and Video Conferencing

Customer Support

Cross-Browser Testing

Functional Testing

Product Analytics

Text Editors

Version Control

Development

Student Management

Education

Business Intelligence (BI)

Business Process Management (BPM)

Collaboration

Corporate Social Responsibility (CSR)

Enterprise Feedback Management

Enterprise Search

Online Notary

Enterprise

Accounting

Hedge Fund

Travel Management

Finance and Accounting

Applicant Tracking

Corporate Learning Management

HR Management

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Change Management

Cloud Storage

Complex Event Processing

Configuration Management

Converged Network Adapters (CNAs)

Data Center Cooling

Density-Optimized Servers

Firewall

Fraud Detection

Infrastructure Capacity Planning

Integration Platform as a Service (iPaaS)

Mainframe Monitoring

Managed DNS

Network Performance Monitoring

Privileged Access Management

Remote Desktop

SaaS Backup

Software Components

Storage as a Service (STaaS)

System Monitoring

Unified Communications Monitoring

User Virtualization

Website Hosting

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Channel Management

Content Management

Data Cleansing

Digital Experience Intelligence

Email Deliverability

Email Marketing

Marketing Automation

Mobile Analytics

Social Media Management

Survey & Forms Building

Web Analytics

Marketing

Project Management

Waste Management

Professional Services

Customer Relationship Management (CRM)

Government Contracting

Sales Enablement

Sales

Intrusion Detection

Operational Technology (OT) Security

Security

Aviation

Awards Management

Direct Secure Messaging

Loan Servicing

Vertical-Specific

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Venue Planner is a browser-based event planning software developed by VP Venue Planner Development & Sales GmbH. According to the vendor, it is designed to assist organizers, operators, authorities, and other stakeholders in efficiently planning and managing complex events. The software is suitable for businesses of various sizes, from small event organizers to large sports clubs and medium-sized cities. It caters to a wide range of professions and industries, including event organizers, venue operators, local authorities, sports clubs, event management companies, security managers, stadium and arena operators, as well as concert and festival organizers.

## Key Features

**Dot plans**: According to the vendor, users can create and customize dot plans quickly and easily using an extensive library of colors and icons.

**Risk Management**: The software guides users through a curated risk catalog to manage event risks. Risks can be evaluated individually and categorized based on factors such as hygiene, weather, spectator behavior, and traffic. Users can visualize risks on the venue map and link them to specific points on the dot plan.

**Drawing to scale**: Venue Planner provides tools for creating scale drawings of events. Users can mark areas, paths, closed-off areas, etc. with intuitive drawing functions. Planning can be done to scale, allowing for capacity and flow rate calculations. Users can also customize event equipment placement using a library of icons or by uploading custom icons.

**Upload your own plans**: The software supports the upload of complex building plans, which can be georeferenced for easy navigation and retrieval.

**Live movement data tracking**: Venue Planner offers a live tracking feature that displays movement data in real-time. Users can track the movement of participants, emergency forces, vehicles, and more. Live movement data can be visualized on the event map.

**Budget management**: Users can track and manage their event budget using Venue Planner. The software allows for monitoring expenses and costs throughout the planning process, aiming to ensure financial transparency and control.

**Intuitive interface**: Venue Planner features an intuitive interface that is accessible from any device. According to the vendor, the user-friendly design simplifies event planning and reduces the learning curve.

**Rights management**: Venue Planner offers sophisticated rights management to ensure data security. Users can assign specific permissions and access levels to different stakeholders, helping to maintain the confidentiality and integrity of event plans.

**Extensive library**: Venue Planner provides an extensive library of icons and features for customization. Users can choose from a wide range of options to enhance their event plans, according to the vendor.

**Cloud-based storage**: All data in Venue Planner is securely stored in the cloud. According to the vendor, this allows users to access their plans and information from anywhere with an internet connection, ensuring data backup and reducing the risk of data loss.

Be Certain Enterprise

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Venue Planner

Event Management platforms is used to manage events, from planning to registration and ticketing, to apps for attendees.

Event Management

VP Venue Planner

Virtual Event

These are features for Virtual Event software.

Registration, RSVP, and ticketing

Attendees can register, RSVP, and/or purchase tickets for the event in advance

Email marketing

Personalized email marketing to registered attendees, either within the software or through integrations

Livestreaming

Events can be broadcast live to hundreds or thousands of attendees

Audience engagement

Interactive features like live chat, polls, Q&A, and gamification

Event recording

Events can be recorded so that attendees can rewatch presentations at a later time

Virtual booths

Sponsors can set up customizable virtual booths that attendees can visit

Networking

Video and text chats specifically for attendee networking are available

Event analytics

Analytics and reporting (e.g., total attendee counts at individual presentations and booths, satisfaction with presentations) are available to help determine the success of events

Online Events Collaboration

Features related to collaboration between attendees during web conferences, webinars, and other online events.

Live chat

Participants can use one-on-one and group instant messaging to communicate privately or selectively during meetings.

Audience polling

Attendees can ask questions during the presentation.

Meeting space storage

Includes cloud storage space for files related to the meeting, which is accessible to presenters, attendees, and/or participants.

Annotation

Presenters and/or participants can make real-time annotations to presentation content, such as slides.

Remote support features

Includes features for remote support, such as remote control of mobile devices.

Handouts

Administrators of online events can distribute handouts or other supplemental, digital materials to event attendees.

Online Events Marketing

Features related to the marketing and branding of online events, and use of online events for marketing purposes.

Branding options

Users can customize the look and feel of the application so that online events are branded (colors, company logo, etc.)

Integration to Marketing Automation

Webinar software integrates with users' MA systems to send out registration confirmations, email reminders about upcoming events, follow-up emails with webinar recordings, etc.

Attendee list export

The ability to export lists of event participants.

Online Events Security

Features related to the security of meetings and other events held via web conferencing/webinar software.

User authentication

Administrators can require users to authenticate their identities before joining a meeting.

Participant roles & permissions

Administrators can grant users different levels of access to conferences, as moderators, presenters, attendees, or participants. Permissions can be set for individual users, or based on user role/group.

Participant list

Participants can see a list of other participants.

Confidential attendee list

Presenters, moderators, or admins can see a confidential list of attendees that is not visible to all attendees.

Secure file sharing

File sharing capabilities are secure for sensitive data.

Online Meetings / Events

Features related to hosting and attending meetings and events online.

Scheduling

Users can schedule meetings ahead of time and schedule regular or recurring meetings.

Calendar integration

Scheduling capabilities integrate with users’ Calendars.

Meeting initiation

Meetings can be easily initiated, whether they are scheduled or on the fly.

End meetings

Integrates with social media

Integrates with social media sites like Twitter and LinkedIn to promote meetings and webinars.

Record meetings / events

Meetings and webinars can be recorded for playback.

Dial-in attendance

Invitations include a phone number that attendees can to dial into meetings (audio-only).

Online attendance

Invitations include a link for attendees to listen/view/participate in meetings from their internet browsers.

Mute

Attendees have the option to mute themselves during meetings.

Slideshows

Presenters can present slideshows during the meeting within the web conferencing platform.

Media

Presenters can display images and videos during a meeting within the web conferencing platform.

International calling

Supports audio and video for international calls.

Multiple webcam streams

Supports multiple webcam streams for group face-to-face meetings.

Event registration

Attendees can register in advance for upcoming online events (such as webinars).

Mobile Capabilities

Support for mobile devices like smartphones and tablets.

Responsive Design for Web Access

Web design aimed at producing easy-to-read sites across a range of different devices.

Mobile Application

Dashboard / Report / Visualization Interactivity on Mobile

In-app dashboard reports and data visualization.

Venue Planner

Overview

What is Venue Planner?